Legal Assistant

Responsibilities

• Documentation Development, Support and Management
• Prepare, format and proofread presentations and reports
• Coordinate and monitor cross-functional document collection for board meetings
• Organize files and manage the Legal Team's SharePoint document repository
• Draft routine correspondence
• Process incoming mail and route appropriately
• Enter and update contract and matter information in the department's contract systems and matter management systems; generate reports as requested
• Route documents for signature and track execution status
• Coordinate and support onboarding of new legal team members
• Department Technology Administration
• Serve as the primary point of contact for adding and removing access to Legal Department technology
• Troubleshoot user issues
• Support implementation of and enhancements to Legal Department technology
• Meeting, Calendar and Travel Support
• Coordinate internal and external meetings involving Legal team members
• Manage calendars and book travel for Legal leadership
• Coordinate logistics, prepare agendas, assemble decks, presentation and handouts, and order supplies for legal team meetings
• Process expense reports
• Subpoena & Legal Request Coordination
• Under the supervision of an attorney, intake subpoenas and coordinate responses with business stakeholders
• Monitor and triage Legal Team group mailbox and matter intake systems (e.g., ServiceNow)
• Update matter management, tracking systems
• Intranet Support
• Manage Legal Department content that appears on the Company intranet including the Legal Hub and the Corporate Policy Library, ensuring that the content stays up-to-date, accessible and relevant
• General Department Operations Support
• Additional duties as assigned to support the efficient operation of the Legal Department
• Associates' Degree or equivalent in relevant area; Bachelor's preferred; Experience in lieu of degree will be considered
• 3+ years administrative support experience, preferably in a legal department or law firm
• Experience supporting legal or compliance teams strongly preferred
• Experience with legal technology platforms including e-billing and contract lifecycle management systems preferred.
• Familiar with Power BI, DocuSign or similar e-signature platform, e-billing or matter management systems, contract lifecycle systems strongly preferred.
• Notary or willingness to become a notaryStrong organizational, communication, and problem-solving skills.
• Proficient with Microsoft Office Programs (Word, PowerPoint, Excel, Teams, SharePoint) and Adobe Pro
• All your information will be kept confidential according to EEO guidelines.
• Why work for Cornerstone Building Brands?
• *Full-time is defined as regularly working 30+ hours per week. **Union programs may vary depending on the collective bargaining agreement.
• Cornerstone Building Brands is an Equal Opportunity Employer.
• All your information will be kept confidential according to EEO guidelines.
• California Consumer Privacy Act (CCPA) of 2018
• Must be at least 18 years of age to apply.
• Note to External Recruiters
• Cornerstone Building Brands does not accept unsolicited resumes and will not pay

Benefits

Additional Information

We are seeking a highly organized, detail‑oriented Legal Assistant to support the Corporate Legal Team. The ideal candidate will bring a blend of time management, technology acumen and interpersonal skills to help drive the effectiveness of the Legal Department.

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