Operations Admin Officer

Requirements

• Minimum Diploma.
• At least 2 years of relevant experience in operations admin or administrative roles within the F&B industry.
• Strong organizational and multi-tasking skills.
• Detailed and meticulous.
• Proficient in Microsoft word, excel and power point.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Additional Information

Operations Admin Officer Report to and support the Operations Admin Manager in carrying out any tasks assigned for the Divisions Work closely with the Division/Operation Managers to provide administrative support Checking and preparation of License Agreements; facilitation for signatories Drafting letters to tenants, landlords, authorities, and vendors etc. Liaise with external parties such as landlords, authorities, vendors, lawyers as required Application, renewal, and cancellation of licenses and permits timely, including follow-up on the required documentations (such as for SFA, NEA/ECC, Liquor, Tobacco, Change of Use where required etc.) Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry Accurate input of data into system and updating of records Assist in tenants' operations/ administrative matters when required Checking for spring cleaning closure and/or renovation of stalls/ outlets to inform Completion of forms for submission of requests Checking and processing of invoices for signatories, liaising with vendors/suppliers for invoicing issues Scheduling of appointments and meetings when necessary Meeting attendance and minutes taking where required Inventory issuance and stock take Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licenses etc.) Perform menu and listing updating Dissemination of emails, letters, and other information to departments Compilation/consolidation of data and information Maintain accurate and up-to-date upkeep of records in system Ensure proper scanning and filing of documentations Assist on insurance-related matters Preparation duties for festive season or events Cover reception duties when required Other ad-hoc duties as assigned

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