Executive Assistant

About the role

At ING we are looking for a Personal Assistant Your role and work environment: We are looking for a talented and enthusiastic Personal Assistant to support 3 ManCom members Your role and work environment An Executive Assistant would work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job. Your key responsibilities - Act as a first point of contact - Proactively manage and maintain the agenda of the Capability Hub Lead by scheduling meetings and conference calls, arranging appointments and prioritizing the most sensitive matters. - Providing general administrative assistance, such as drafting email and memos, and preparing communications on the executive's behalf. - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. - Accurately recording minutes during meetings, preparing reports, filing, organizing, maintaining, and retrieving corporate comprehensive and accurate records, reports, and documents. - Collating data to prepare documents for review and presentation by the executive. - Answering phone calls and/or emails in a polite and professional manner. - Coordination of travel arrangements. - Performing minor accounting duties (e.g. travel expenses liquidation, expenses and credit card reconciliation). - Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department. - Miscellaneous support tasks. - Ad-hoc support for major projects as and when necessary. - Liaise with other PAs at international level to ensure commitments are met. We are looking for: A leader of our Orange Code culture displaying the following behaviours: - Willing to take the initiatives and give reminders. - Proactive, efficient, and able to always maintain a high degree of confidentiality. - Attention to detail. - Collaborative and good at building relationships. Proven track record and technical skills: - Bachelor´s Degree - 5 +years' professional experience, international environment experience is a plus. - Excellent written and verbal communication skills - Strong time management and organizational skills - Ability to organize and coordinate multiple concurrent projects - Ability to stay calm under pressure, multitask and adapt to change - Preferably, have an experience in overseeing budget and expenses - Strong Microsoft Office skills - Proficient English (both spoken and written) - Ability to work on an international environment. - Tact and discretion - And experience in developing internal processes and filling systems

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Company Intel

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