Administrative Assistant I - Student Recruitment

Responsibilities

• Greet and direct visitors.
• Screen and route phone calls.
• Provide program and enrollment information to prospective students.
• Order, receive and maintain office supplies, materials, and equipment.
• Maintain inventory supply to include equipment labeling.
• Oversee office mail operations.
• Assist in CRM data input.
• Schedule facility requests and follow-up on work orders.
• Assist with Student Ambassador timekeeping reports.
• Maintain departmental records and files in accordance with institutional policies and procedures and established records retention schedules to include purging of duplicate and outdated materials.
• Assist with new hire training.
• Assist with departmental travel requests.
• Assist with special projects, campus tours and events, and other duties as assigned.

Requirements

• Demonstrated knowledge of Adobe Illustrator and Photoshop.
• Familiarity with all social media platforms and outreach principles.
• Weekly Schedule
• Monday - Friday 8:00 am

Additional Information

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter. Job Description Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. The Department of Recruitment and College Connections is seeking a motivated, self-directed candidate with excellent communication and interpersonal skills to join our team as an Administrative Assistant I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, kindness, professionalism, and teamwork. The ideal candidate for this position demonstrates attention to detail, follows instructions carefully, works well independently and takes pride in the quality of their work. This position serves in a highly visible capacity to include frequent interaction with students, parents, staff and faculty. The incumbent uses independent judgment to interpret and explain procedure, problem-solve with alternative courses of action to ensure conformance to college and state policy. Often assists in making recommendations on operational procedures to either effect change or to resolve conflict. Decisions executed can have an impact on the department and on prospective or current students. For example, the incumbent makes decisions on standardized techniques used when assisting staff personnel and students. The incumbent is also required to make decisions or judgments when assisting prospective or current students with inquiries and concerns. Knowledge, Skills & Abilities Computer literacy to include a working knowledge of Microsoft Office Suite. Knowledge of college and office procedures, recordkeeping methods, clerical accounting, campus rules and regulations and department procedures. Knowledge of current principles used in a complex department. Ability to carry out professional complex assignments independently, efficiently, and effectively. Ability to develop and deliver essential information (oral and written). Ability to read and understand manuals and other detailed written materials. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all college policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive college experience for each and every student and assist in achieving the college's commitment to a "Students First" mantra.

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