Financial Processing Specialist

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 5 (Gr7) Job Title Financial Processing Specialist Department Support 4 | Student Financial Support | Student Financial Management | Enrolment Services Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date July 1, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date March 31, 2034 At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary The Financial Processing Specialist is responsible for providing accounting, human resources, procurement and administrative support for the student financial support programs. Organizational Status The Financial Processing Specialist reports directly to the Student Financial Support Coordinator. The incumbent in this position has regular contact with staff in Enrolment Services and in the Mastercard Foundation Scholars Program. This position interacts with many units at UBC including Payment and Procurement Services, Student Development & Services, Student Housing & Hospitality Services, Development Office, and UBC Faculties. Work Performed Performs efficient and accurate Workday data entry including cash receipts, journal vouchers, travel advances, domestic and international travel claims and requisitions for payments which requires verification of account coding, signing authorities, appropriateness of expenditures, and adherence to University policies and Generally Accepted Accounting Principles. Ensures timely processing of these payments and transfers. Completes complex reconciliations for cardholder expenses. Administers and is responsible for the efficiency and effectiveness of the Purchase Order system. Prepares and enters bids or vendor quotations into Workday, tracks payments on database, allocates payments to various projects for open and standing purchase orders, reconciles commitment ledger and follows-up on variances with end-users, vendors and / or Payment and Procurement Services (PPS). Serves as a point of contact for Visa card administration between cardholders and PPS. This includes coordinating the issuance and deletion of cards, notifying PPS of any changes, issues and/or discrepancies. Ensures monthly statements and backup documentation are reviewed and approved for compliance with University policy and filed centrally. Handles diverse and complex award administration issues requiring knowledge of Mastercard Foundation Scholars Program benefits, Senate Regulations governing University Awards, CRA regulations on scholarships, and Learner Financial Support Management (LFSM) Award module in order to make decisions on award issues and resolve award assignment and disbursement errors. Processes all Mastercard Foundation Scholars Program awards, including assignments (bulk and manual), amendments, cancellations and other adjustments on LFSM. Reviews fee assessments included in the Mastercard Foundation Scholars Program student accounts for correctness and provides information about fee assessments as requested. Exercises judgment and makes decisions to defer fees and/or remove late charges assessed to a Mastercard Foundation Scholars Program student account. Liaises with Student Housing and Hospitality Services to transfer funds in settlement of invoices related to student housing and meal plan or card. Routinely monitors all Mastercard Foundation Scholars Program student accounts and resolves any payment-related issues to ensure accounts are kept in good standing. Other Related Duties Provides back-up on efficient and accurate Workday data entry of financial documents including cash receipts, journal vouchers, domestic and international travel claims, purchase requisitions and requisitions for payment. Provides back-up on cash deposits. Provides back up for the timely and accurate data entry of tuition payments into students accounts in the Learner Financial Support Management (LFSM). Provides back up for the timely and accurate assignment of recommended awards to eligible students in LFSM Awards module, and coordinates with the departments and with award management staff to ensure that restrictions are met. Responds to vendor and customer queries. Assists with staff training to facilitate understanding of existing financial and accounting procedures, policies, and systems as required. Performs other duties in keeping with the qualifications and requirements of the job. Consequence of Error/Judgement This position is responsible for ensuring all financial information in Workday is accurate, appropriate and substantiated by back-up. Information and recommendations must be accurate

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