Payroll Tax Specialist

Responsibilities

• Payroll Tax Processing & Compliance
• Ensure accurate calculation, withholding, and reporting of payroll taxes for federal, state, and local jurisdictions .
• Maintain compliance with all applicable tax laws and regulatory requirements.
• Tax setup for new jurisdictions , entities, and employees in both Workday and ADP .
• Review and input tax rates and/or deposit frequency changes as part of client compliance efforts
• Respond to employee inquiries and assist in resolving payroll tax-related questions, ensuring timely and accurate communication.
• Maintain accurate payroll tax records and documentation for compliance and audit purposes.
• ADP Tax Vendor Management
• Serve as the liaison with ADP Tax Services for payroll tax filings and payments for assigned tax companies.
• Audit and reconcile tax data transmitted to ADP to ensure completeness and accuracy.
• Monitor ADP tax filing activities, including timely submission of returns and payments.
• Research and resolve discrepancies, notices, and rejected filings in collaboration with ADP.
• Participate in regular service reviews and escalate issues as needed.
• Reconciliation & Reporting
• Review employee level tax data for accuracy and resolve discrepancies.
• Analyze variances and resolve discrepancies between internal payroll systems and ADP reports.
• Support general ledger reconciliation for payroll tax accounts.
• Support internal and external audits by preparing schedules and providing documentation.
• Tax Notices & Issue Resolution
• Manage and resolve tax notices, inquiries, and audits from government agencies.
• Partner with ADP to research notices and ensure timely responses and corrections.
• Track notice resolution and maintain supporting documentation.
• Process Improvement & Controls
• Identify and implement process improvements to enhance accuracy and efficiency.
• Develop and maintain internal controls related to payroll tax processing and compliance.
• Document procedures and ensure adherence to company policies.
• Assist with system testing related to tax configuration changes, system updates, or new entity integrations.
• Year-End Activities
• Support year-end payroll tax processes, including W-2 preparation and validation.
• Ensure ADP delivers accurate year-end filings.
• Assist with corrections (W-2C) when necessary.

Requirements

• Required
• Bachelor's degree in Accounting , Finance, HR, or related field (or equivalent experience)
• 3-5+ years of payroll tax experience in a multi-state environment
• Experience working with ADP Tax Services using Smart Compliance system or similar third-party tax filing vendors
• Strong knowledge of federal, state, and local payroll tax regulations
• Experience with payroll systems (e.g., ADP Workforce Now, Workday , or similar)
• Advanced Excel skills and strong analytical abilities
• Preferred
• Experience with large, multi-entity organizations
• Familiarity with tax compliance for mergers, acquisitions, or new state registrations
• Skills & Competencies
• Strong attention to detail and accuracy
• Excellent problem-solving and analytical skills
• Effective communication and vendor management skills
• Ability to manage deadlines and multiple priorities
• Strong organizational and documentation skills
• Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership.
• Why Join Us:
• At Acrisure, we're building more than a business, we're building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future.
• Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapi

Benefits

Additional Information

Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and more. Acrisure employs over 19,000 entrepreneurial colleagues in 22 countries and have grown from $38 million to $4.8 billion in revenue in just over ten years. Our culture is defined by our entrepreneurial spirit and all that comes with it: innovation, client centricity and an indomitable will to win. Position Summary The Payroll Tax Specialist is responsible for ensuring accurate and timely payroll tax processing, filings, and compliance across federal, state, and local jurisdictions . This role partners closely with ADP Tax Services as the third-party vendor for tax filing and payments, ensuring data integrity, reconciliation, and issue resolution. The ideal candidate has strong knowledge of payroll tax regulations, experience with multistate taxation, and the ability to manage vendor relationships effectively.

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