Operations & Administration Executive (Operating Theatre)

About the role

Job Summary Join a dynamic healthcare environment and play a key role in supporting operating theatre operations through billing administration, procurement coordination, inventory management, and operational support.

Responsibilities

• Billing & Charging Administration
• Verify daily surgical charges to ensure accuracy and timely interfacing with billing systems.
• Follow up with vendors, nursing staff, clinicians, and relevant stakeholders on charging matters.
• Liaise with patients and internal departments on billing-related enquiries.
• Maintain and update charge forms and charge codes within corporate systems.
• Procurement & Inventory Management
• Support the procurement of operational and capital expenditure items, including medical supplies, equipment, and services.
• Coordinate the end-to-end procurement process, including obtaining quotations, raising purchase requests, arranging deliveries, and processing invoices and delivery orders.
• Work closely with internal departments and vendors on inventory management activities.
• Monitor inventory consumption, contract balances, and procurement requirements.
• Track utilisation of operational and capital expenditure budgets within the assigned area.
• Manage and maintain office supplies inventory.
• Operations & Administrative Support
• Assist with staff roster administration and preparation of operating theatre schedules.
• Support the handling and follow-up of patient feedback when required.
• Manage staff locker assignments and administration.
• Compile operational statistics and reports to support process improvement initiatives.
• Conduct regular inventory checks of supplies and consumables.
• Provide general administrative support and perform other duties as assigned.

Requirements

• Diploma qualification from a recognised institution.
• Minimum 2 years of administrative, operations support, or clerical experience.
• Experience in healthcare, hospital, or clinical environments will be advantageous.
• Proficient in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Ability to work independently and manage multiple tasks effectively.
• Detail-oriented with strong organisational and problem-solving skills.
• Proactive, adaptable, and able to thrive in a fast-paced environment.
• Service-oriented with a strong commitment to customer and stakeholder support.
• Demonstrates accountability, sound judgement, and a positive attitude.
• Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg
• By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.
• https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf
• Kuan Mei Yang
• Registration Number: R24124509
• EA License No: 06C2859 (MCICareer Services Pte Ltd)

Additional Information

Job Highlights Located at Kent Ridge 5 Days Work Week AWS, VB, Yearly Increment Up to $4,000

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