Fractional EA

About the role

Our client is a Silicon Valley-based early-stage investment firm focused on backing transformative deep technology companies that are shaping the future of industries and creating meaningful global impact. Working directly with the Founder, this role offers an opportunity to support the day-to-day operations of a fast-paced investment environment while helping establish systems and processes that enable efficiency, organization, and growth. Role Overview We are seeking a highly organized, proactive, and tech-savvy Executive Assistant who thrives in an entrepreneurial environment. This role extends beyond calendar management and administrative support; it involves creating operational structure, managing workflows, and ensuring that key priorities move forward seamlessly. The ideal candidate is resourceful, detail-oriented, and comfortable working independently with minimal supervision.

Responsibilities

• Executive & Administrative Support
• Manage scheduling, calendar coordination, and meeting logistics.
• Organize agendas, meeting materials, and follow-up action items.
• Support planning and coordination of board meetings, annual meetings, and other strategic engagements.
• Systems & Process Management
• Create, maintain, and improve organizational systems and workflows.
• Manage and update CRM records, contact databases, and operational documentation.
• Ensure information is organized, accessible, and maintained accurately.
• Communication & Coordination
• Draft, review, and manage professional correspondence.
• Coordinate with external stakeholders, partners, and service providers as required.
• Track ongoing projects and ensure timely follow-up on key actions.
• Operational Support
• Assist with process documentation and continuous improvement initiatives.
• Identify opportunities to streamline administrative and operational activities.
• Support special projects and ad hoc requests from leadership.
• Candidate Profile
• We are looking for a dependable professional who combines strong organizational skills with a proactive approach to problem-solving.
• Required Qualifications
• Prior experience as an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Experience using productivity, collaboration, and CRM platforms.
• Ability to work independently and manage multiple priorities effectively.

Requirements

• Experience supporting founders, executives, investors, or leadership teams.
• Familiarity with startup, venture capital, consulting, or professional services environments.
• Strong systems-thinking mindset with an interest in improving operational efficiency.
• Why Join?
• Work directly with an experienced Founder and investor.
• Flexible, fractional engagement that can fit alongside other professional commitments.
• Opportunity to build systems and processes that have a direct impact on organizational effectiveness.
• Gain exposure to the venture capital and innovation ecosystem while supporting high-impact initiatives.

Additional Information

Fractional Executive Assistant Engagement Type: Fractional Contract (1 Year) Commitment: Approximately 15 Hours per Month (4 Hours per Week)

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at COGNITY LIFE SINGAPORE PRIVATE LIMITED? Share your experience