Executive Assistant and Office Manager

Responsibilities

• THE DAY-TO-DAY
• Manage schedules and travel arrangements for leaders are multiple departments.
• Track and prepare business expense reports.
• Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, transportation, etc.).
• Handle sensitive & confidential information with discretion.
• Prepare weekly reports in Google Docs and Google Sheets using Salesforce reports.
• Manage all aspects of multiple offices, tasks include managing conference rooms and workstations, office supply orders, weekly kitchen orders, office cleanliness, handling repairs, and working in conjunction with building management and various service vendors.
• Candidate must know how to run full vendor management, liaison between office management and team.
• Help with company culture and team-building activities.
• Organize and manage regional and company offsites.
• GREAT TO HAVE
• 5+ years of administrative experience.
• Must possess outstanding organizational, problem solving, and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail.
• Positive, proactive attitude with ability to anticipate needs of executives and act accordingly.
• Self-motivated problem-solver with a proactive attitude and takes initiative.
• Excellent communication skills, both verbal and written.
• Organizational awareness: ability to interact with internal and external clients at all levels.
• Ability to adapt to change and work well under pressure in a fast-paced environment.
• Experience managing calendars in Outlook & coordinating different time zones/locations.
• Must have strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus).
• LIFE AT VIANT
• Investing in our employee's professional growth is important to us, but so is investing in their well-being. That's why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance , paid parental leave and unlimited PTO and more.
• $75,000 - $85,000 a year
• In accordance with California law, the range provided is Viant's reasonable estimate of the compensation for this role. Final title and compensation for the position will be based on several factors including work experience and education.
• Not the right position for you? Check out our other opportunities!
• Viant Careers
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• About Viant
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