Part Time Admin and Account Assistance

Responsibilities

• Administrative Duties
• Prepare quotations, invoices, and purchase orders
• Handle filing, document organization, and record keeping
• Coordinate with suppliers, customers, and logistics partners
• Follow up on orders, deliveries, and payments
• Assist with email correspondence and general office administration
• Support tender submissions and project documentation when required
• Accounts Duties
• Issue invoices and monitor receivables
• Record expenses and maintain accounting records
• Reconcile bank transactions and supplier payments
• Prepare payment vouchers and track cash flow
• Assist in monthly accounts closing
• Liaise with external accountant/bookkeeper for submissions

Requirements

• Basic knowledge of accounting/bookkeeping
• Familiar with Microsoft Excel, Word, and email
• Experience with accounting software is an advantage
• Good organizational and communication skills
• Able to work independently and meet deadlines
• Prior admin/accounts experience preferred
• Able to communicate in both English and Chinese (spoken and written)
• Working Hours
• Flexible (e.g. 2-4 days per week / 4-6 hours per day)
• Salary
• Hourly / Monthly (to be discussed based on experience)
• Preferred
• Experience in procurement, trading, or supply chain industry
• Experience in dealing with China suppliers is an advantage

Additional Information

Job Overview We are looking for a responsible and detail-oriented Part-Time Admin & Accounts Assistant to support our daily administrative and accounting operations. The role is suitable for someone organized, proactive, and able to handle documentation, invoicing, and basic bookkeeping.

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Company Intel

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