Deputy Company Secretary

Responsibilities

• Oversee company secretarial matters for a substantial portfolio of entities across multiple jurisdictions - including:
• drafting, reviewing and coordinating the timely execution of corporate documentation ensuring full compliance with legal and statutory obligations in each relevant jurisdiction
• managing the entity lifecycle from incorporation through to dissolution, including structural changes, capital transactions and cross-border reorganisations
• maintaining accurate statutory registers and corporate records in accordance with local requirements
• overseeing document management systems and administrative processes to ensure audit-ready files and efficient retrieval
• triaging and responding to daily requests via the shared Company Secretarial inbox, providing pragmatic guidance and solutions
• Coordinating board and shareholder meetings, including preparation of agendas, papers and minutes
• Lead and develop a team, fostering excellence in service delivery
• Drive strategic initiatives that enhance the Secretariat's profile and expand its value proposition across the organisation
• Contribute proactively to cross-functional corporate projects, bringing commercial insight and governance expertise
• Collaborate with global counterparts to ensure consistency and best practice across the group's worldwide operations
• Required qualifications
• Minimum of 8+ years' experience in company secretarial, legal or corporate governance roles, ideally within a multinational corporation, international law firm, or Big4/professional services firm
• Law Degree or equivalent experience and relevant professional qualification (i.e qualified lawyer, ICSA, ICSI or similar)
• Proven track record of managing and developing teams, with strong mentoring capabilities
• Solid understanding of company secretarial practice and corporate governance principles
• Proficiency in MS Office suite and online research tools
• Knowledge of multiple jurisdictions highly desirable
• Fluent or Native English (written and spoken)

Requirements

• Experience with company secretarial software platforms (e.g. DocuSign, Diligent, GEMS)
• Knowledge of multiple jurisdictions
• Attributes for success
• Communication : Exceptional written and verbal communication skills, with the ability to distil complex matters for diverse audiences
• Stakeholder Management : Strong stakeholder management skills, comfortable engaging with senior leadership, international colleagues and professional advisors
• Organisation : Excellent organisational abilities with a demonstrated capacity to manage competing priorities and tight deadlines
• Autonomy : Self-sufficient and resourceful, able to work autonomously whilst contributing effectively to team objectives
• Commerciality: Commercial acumen with a pragmatic, solutions-focused mindset
• Resilience: Adaptability and resilience in a fast-moving, dynamic environment
• Department overview
• The Company Secretarial Department is mainly based in Amsterdam office and supports all business areas by providing end-to-end company secretarial and corporate administration services across the Group.
• Equal opportunity employer

Additional Information

Main purpose As a Deputy Company Secretary you will report to the Head of Legal Entity Management & Company Secretarial and play a key role in shaping and delivering the Global Company Secretariat's strategic objectives whilst managing day-to-day operations across a diverse portfolio of entities. The role offers exposure to complex, cross-border corporate structures and opportunities to work closely with senior stakeholders. What makes this role unique This is not a traditional company secretarial position. We're looking for a dynamic professional who thrives in a fast-paced environment and is comfortable balancing strategic thinking with hands-on execution. The role demands flexibility, pragmatism and a willingness to engage directly with operational matters alongside higher-level governance work

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