Senior Production Coordinator

Responsibilities

• General Team Support
• Support the team to execute project components
• Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
• Ownership of meeting notes, organize follow-up action items and circulating to teams
• Track progress of project to ensure timelines are followed and updated accordingly
• File and folder nomenclature monitoring
• Financial + Related Administration:
• Create and maintain tracking reports of event's outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
• Proofreading support, formatting clean-up as needed for SOW documents
• Research and book or hire external resources as needed/directed (crew members, vendors, local purchases and rentals, facilities, travel)
• Team timesheet tracking and report assembly as directed
• Process invoices and assist in reconciling costs against budget as directed
• Creative + Recognition
• Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
• Graphics coordinating - organizing designs for client reviews, tracking approval status, sending to printers or developers as directed
• What you'll bring to Jack:
• Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), or Communications
• Excellent attention to detail in any project you complete
• Expert scheduling and note-taking skills
• Ability to work under tight deadlines
• Problem solver ready to tackle any challenge
• Willingness to learn and follow processes
• Ability to be proactive, anticipate needs, and be resourceful
• Instinctive time management skills and sense of urgency
• Great communicator, both written and verbal, with the ability to manage up and sideways effectively
• Technical skills required: Microsoft Office, Google Workspace, Adobe Acrobat, Budgeting software (Procim is a bonus!), Expense reporting software, travel booking software.

Requirements

• Extraordinary! Both as a person and a multi-tasker.
• Detail-oriented. You leave nothing to chance.
• Creative problem solver. You're able to change course at the drop of a hat.
• Cool under pressure. Ready to respond to any situation that might pop up.
• Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity and innovation.
• ***JOB SCAM ALERT***
• We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name - and the names of some of our employees - to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview

Benefits

Additional Information

Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that's bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you'll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what's next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits - in your work, your growth, and your impact. **must be able to work hybrid in Boston or NYC** We're hiring a Senior Production Coordinator with at least 1 year of events, hospitality, or theater experience. You're someone who loves planning events and all the work that goes into making them happen. You will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.

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