Accounting Specialist

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If you are a current Fanshawe College employee, please apply to jobs directly through Workday . Do not apply on the external career page. Interested in growing your career at Fanshawe College? Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow. Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required. Posting Closing Date: July 8, 2026 Campus Location: London, ON Department: PAP1 Payment Services Employment Group: Support Pay Details: $34.60 Hourly Worker Sub-Type: Regular Time Type: Full time Remote Type: Hybrid Contract End Date: Hours of Work per Week: 35 Job Description: Support Staff employees, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration . Note: This is for 1 Regular Full-Time vacancy. This position is d eeme d a critical replacement vacancy. This is a Hybrid position based in London, Ontario. Payband : This position is paid at Payband G, $34.60 - $39.93 per hour Hours : Monday to Friday, 8:30 a.m. to 4:30 p.m. Why this Role is Important Payment Services plays a vital role within the College's Finance team, supporting the effective, accurate, and secure processing of both payments and cash receipts across the institution. The team ensures that vendors, customers and employees are transacted with in accordance with established policies, regulatory requirements, and financial controls-enabling the College to operate smoothly and responsibly. As a collaborative and service‑oriented group, Payment Services works closely with departments across the College to provide guidance, resolve inquiries and support financial integrity. By delivering reliable finance operations and continuous improvement, the team helps safeguard public funds, strengthen stakeholder relationships, and contribute to the overall financial health and mission of the College. Under the supervision of the Manager, Finance Operations, we are seeking an Accounting Specialist who will be responsible for payment settlement processes and performing independent compliance reviews of payments , deposits/receivable transactions and reconciliation of related general ledger accounts. The role supports the integrity of financial operations through internal control review, tax reporting, reconciliation activities, and administration of the Purchasing Card program (P-Card), The incumbent ensures transactions are processed in accordance with college policy, accounting standards, and regulatory requirements. How You'll Make an Impact Compliance Review Perform independent system routed review of payment transactions processed by accounting clerks Ad hoc bank transactions/customer deposits approval: Approve deposits or withdrawals for cash/cheque/EFT/wire, POS sale, card/online payments, refund or chargeback" Identify trends, control gaps or recurring errors and recommend corrective actions Escalate high-risk or non-compliant transactions to the Manager Ensure transactions comply with college policy, accounting standards, and regulatory requirements Payment Processing Initiate settlement runs in Workday and Colleague to meet cash requirements, College and departmental deadlines & payee/supplier payment terms Monitor and resolve rejected or returned payments Respond to positive pay exceptions and banking correspondence Coordinate stale-dated cheque review and issuance Provides support to the Manager and submits recommendations for improving Payment Services related accounting processes Tax Reporting Prepares commodity tax returns and act as a tax resource for department under the direction of the Manager Prepare and review T4A analyses; make corrections to the T4A file throughout the year Reconciliation & Financial Reporting Reconciles Finance Operations general ledger, subledger, clearing and suspense accounts Prepares corrective journal entries while monitoring adherence to GAAP (Generally Accepted Accounting Principle) and PSAS (Public Sector Accounting Standards) Prepares monthly/quarterly journals Prepares year-end working papers with appropriate backup and assist with audit inquires Purchasing Card Program Administers the College's P-Card program, including creating new cards, cancelling cards, and updating user

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