Accounts Payable Specialist

Responsibilities

• Invoice Processing & Posting
• Understand the overall vendor invoice processing cycle.
• Perform timely and accurate manual and automated financial postings in SAP, in compliance with accounting standards, tax rules, payment block requirements, and internal company policies.
• Responsible for handling and posting of credit notes.
• Responsible for managing the complex AP related tasks (e.g consignment stock, leasing invoices, retro postings, self-billing, GRNI)
• Provide support documentation for any external audit query relating to AP process.
• Help in identify and resolve system issues or exceptions encountered in the invoice processing process (e.g., VIM exceptions)
• Query Management and Issue Resolution
• Actively drive the resolution, timely updates, documentation, and closure of internal queries raised in ServiceNow and external queries received via email in line with SLA requirements
• Analyse and review Purchase Orders (POs), collaborating closely with procurement, vendors, and business stakeholders to resolve queries and support business needs.
• Perform vendor account reconciliation and investigate and resolve debit balances
• Perform ageing creditor analysis and ensuring that required actions are taken to improve performance.
• Review and resolve blocked documents (invoices and credit notes) to ensure readiness for payment processing.
• Controls, Compliance & Risk Management
• drive the resolution of AP queries in line with established internal control frameworks, including segregation of duties and system-based controls
• Monitoring AP admin tasks to ensure that the invoices are processed in compliance with standard procedures, workflows, policies and controls
• Problem Solving
• Ability to handle ad hoc queries, investigate and resolve mismatches, discrepancies, and exceptions, escalating issues when required, while ensuring minimal impact on operations
• Identify recurring issues and report them for an in-depth root cause analysis
• Maintain clear records of issues identified and actions taken to support transparency and learning
• Technology & Systems
• Ability to use the core AP systems such as SAP ECC, ServiceNow, OpenText VIM, performing tasks as per process guidelines and user manuals
• Identify basic system issues (e.g., failed invoice uploads, vendor mismatches) and report them to the IT support team for resolution
• Education:
• Bachelor's degree in accounting, Finance, Business Administration, or a related field.

Requirements

• 2-5 years Accounts Payable experience in finance or shared services/GBS
• Experience with SAP , VIM, Service Now, invoice processing and reconciliations
• Familiarity with compliance and accounting policies
• Experience in vendor/stakeholder management
• Skills & Competencies:
• Technical / Functional Knowledge : Understands the key step and core systems in the Accounts Payable process and applies standard procedures accurately. Seeks support for unfamiliar scenarios.
• Problem solving: Ability to identify and resolve the routine and ad-hoc issues using the established guidelines. Recognises when problems are outside their scope and escalates appropriately with relevant details.
• Organisation expertise: Understands the AP's cross-functional integration with Procurement, Receiving, and Treasury. Manages and prioritize own queue of invoices and queries, prioritises well.
• Accountability : Take ownership for assigned tasks and meets deadlines with accuracy. Support the maintenance of a high standard of accuracy and escalates risks or errors in a timely and professional manner
• Leadership: Support in onboarding and training for new team members by sharing basic documentation or answering routine questions. Actively participates in team meetings and knowledge-sharing sessions.
• Interpersonal skills: Communicates clearly and professionally with internal stakeholders and external vendors, and represent the Accounts Payable function effectively in cross-functional conversations
• Language:
• Fluent English (at least B2), German as advantage
• What do we offer:
• Private healthcare and group life insurance
• Annual bonus
• myBenefit platform/subsidy for Multisport cards
• Internet and electricity allowance for remote work
• Increased funding for the Employee Capital Plans (PPK) program; Rolls‑Royce Sp. z o.o. contributes 3% to this program
• Additional vacation days based on length of service with the employer
• Hybrid work model (2 days in the office / 3 days from home)
• Work in a modern office loc

Benefits

Additional Information

Job Description Why join Rolls‑Royce? At Rolls‑Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere. By joining Rolls‑Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

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