Administrative Executive (Accounts, HR & Operations Support)

About the role

Aero Supplies Systems Engineering Pte Ltd (ASSE) is a Singapore-based engineering company providing engineering, procurement, project management, and industrial equipment solutions across various industries. We are seeking a dedicated and detail-oriented Administrative Executive to support our Accounts, HR, Procurement, and Operational functions.

Responsibilities

• Accounts & Finance
• Prepare invoices, quotations, purchase orders (POs), delivery orders (DOs), and statements of accounts.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Monitor customer payments and supplier invoices.
• Perform bank reconciliations and maintain accurate financial records.
• Assist with monthly financial reporting and year-end audits.
• Prepare and coordinate GST submissions and supporting documentation.
• Liaise with external accountants, auditors, and tax consultants.
• Human Resources & Payroll
• Maintain employee records and personnel files.
• Prepare and process monthly payroll calculations.
• Handle CPF submissions, employee claims, and statutory contributions.
• Assist with leave management, attendance tracking, and onboarding of new employees.
• Support work pass administration, renewals, and employee documentation.
• Coordinate staff training records and certifications.
• Procurement, Logistics & Shipping
• Prepare quotations, purchase orders, and supplier correspondence.
• Coordinate with local and overseas suppliers regarding purchases and deliveries.
• Prepare and manage shipping documents, including: Commercial Invoices, Packing Lists, Delivery Orders, Certificates of Origin, Freight and Export Documentation
• Liaise with freight forwarders, couriers, and customers regarding shipment schedules.
• Administration & Operations Support
• Manage office administration and document control.
• Organize company records and filing systems.
• Assist management with reports, presentations, and correspondence.
• Coordinate meetings, travel arrangements, and company events.
• Support project teams with administrative and procurement requirements.
• Perform other ad-hoc duties assigned by management.

Requirements

• Minimum Diploma in Business Administration, Accounting, Finance, Logistics, Engineering, or a related discipline.
• Minimum 1 year of relevant administrative experience preferred.
• Experience in payroll administration, CPF submissions, and GST filing.
• Familiarity with quotations, purchase orders, invoicing, and shipping documentation.
• Knowledge of Singapore employment regulations and statutory requirements.
• Experience with accounting software is an advantage.
• Engineering industry experience or knowledge will be an added advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook) preferred.
• Strong organizational and communication skills.
• Able to work independently and handle multiple tasks simultaneously.
• Who Can Apply
• ✅ Singapore Citizens
• ✅ Singapore Permanent Residents (PR)
• ✅ Malaysians are welcome to apply

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