Senior Legal Project Analyst (APAC)

About the role

As a Senior Legal Project Analyst, you will have an impact on how we provide the best-in-class service delivery through our legal project management capabilities to our lawyers and support the Legal Project Managers (LPMs) on large and complex projects/matters. Who you will work with Legal Project Management sits within our "Best Delivery" hubs which are aligned to global business units of Corporate, Global Financial Markets and Litigation & Dispute Resolution. The purpose of Best Delivery is to ensure that we can deliver an outstanding client experience on every matter, every time. Our application of continuous improvement principles, smart technology and the most efficient and effective resources are all geared to improving outcomes for our clients' business. It is an established and critical strand to our Innovation change programme with far-reaching global coverage. What you will be responsible for You will collaborate closely with LPMs, Lawyers and work in coordination with Legal Support Secretaries, as well as various other teams including the billing team, GPMS IT, Legal technology advisors, and continuous improvement teams to offer financial and project/matter management support for various matters. Building strong relationships with LPMs, partners, and lawyers will be essential in this role.

Responsibilities

• This will include some or all of the following aspects (depending on the nature of the matter):
• Commercial Support
• Preparing fee reports for internal and external clients and automating where ever possible to streamline process.
• Tracking project workstreams, preparing budget and forecasting using fee reports to make recommendations to the legal team or LPMs
• Understanding the profitability drivers and how to control the levers and provide recommendations to partners/lawyers
• Conduct analysis on data, such as leverage and profitability calculations, and carry out burn rate and run rate analysis on projects.
• Proactively engage with LPMs to discuss project plans, billing protocols, and financial strategies while cultivating a proactive and self-motivated approach.
• Technical Support
• Understand the requirements from LPM's and lawyers and build SOP's and tools to produce reports useful for the matter team.
• Create and maintain project documentation, including scope and deliverables, in line with LPM methodology.
• Using ex i sting reports and systems available in Clifford Chance to provide best-in-class project management support and improve the overall service delivery.
• Understanding matter processes end to end and look for opportunities to streamline, automate and optimise current process, tools etc.
• Working on Clifford Chance Best Delivery tools such as CC Connect and KIRA etc in updating fee reports, extending accesses to the site to the matter team, third parties and client, uploading and downloading of documents, creating workflows to manage various legal process such Q&A etc
• Coordinating with LTA's to provide solutions to LPM's and lawyers to assist with client service delivery
• Financial Support
• Drafting and circulating time recording guidelines to matter teams, considering appropriate time recording practices and client-specific requirements.
• Tracking CC and third-party fees against budgets/fee estimates for the File Partner, Managing Associate and client.
• Regularly provide comprehensive financial reports to LPMs, Lawyers and clients, ensuring transparency and alignment with project objectives
• Coordinate with finance and billing teams to reflect matter changes accurately and maintain efficient workflow.
• Matter Support and Coordination
• Reviewing draft invoices, and identifying and checking amendments.
• Attending CC matter team meetings and client calls, preparing meeting agendas, and drafting and circulating actions following meetings.
• Assist in tracking Out of Scope work by reviewing Action Log and by analysing timesheets submitted by lawyers on a matter and engagement letter or billing protocol.
• Assist in keeping a track of breach of assumptions mentioned in the engagement letter/contract.
• Preparing Resource planner, Working Parties List, billing protocol
• Providing useful analysis using profitability dashboards for crucial decision making for partners.
• Assisting LPM's with organizing and controlling project activities.
• Organising communications among the CC and client teams such contacts lists, distribution lists, absence planning and access to key documents.
• Lead the coordination for Lite service projects, scaling activities to meet project demands.
• Leading and managing Lite service matters projects independently and assisting to LPMs on full service matters simultaneously and independently managing the service delivery in a timely manner.
• Identify potential risks proactively, develop mitigation strategies, and escalate issues in a timely manner.
• Collaborate with cross-functional teams- billing, GPMS IT, finance, compliance etc to develop and implement solutions to address project chal

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