Personal Assistant

Requirements

• PA experience at Director or Board Level
• Minute taking and Board pack preparation
• Written and Verbal Communication
• NVQ qualification
• Flexible and adaptable approach
• Hill Expects Every Employee to:
• Work as one team across Hill, valuing collaboration and mutual support
• Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders
• Stay agile-be ready to adapt, problem-solve, and keep momentum in a changing environment
• Take pride in your work and aim to leave a lasting, positive impact in everything you do
• Understand and follow all company policies, completing required training
• Actively champion and demonstrate Hill's values: Ambition, Collaboration, Impact, Agility
• Apply today to find out more and for more project information

Additional Information

Role Overview: A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs' schedules while enabling them to focus on leadership and delivery across their regions. This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels General Responsibilities: Executive Support - Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements - Act as the first point of contact, screening calls, emails, and correspondence - Prepare agendas, presentations, reports, and briefing documents - Take minutes in meetings and track actions to completion Coordination & Communication - Liaise with internal departments - Coordinate communication between senior stakeholders, external partners and clients - Ensure smooth flow of information across the business Project & Operational Support - Assist with coordination of key projects, deadlines, and deliverables - Track progress on developments and management priorities - Support with reporting on build progress, sales updates, operational KPIs and regional reports. Administrative Duties - Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy. - Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy. - Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials - Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary. - Maintain accurate records and ensure all relevant documents are filed and accessible. Confidentiality & Discretion - Handle sensitive information with the highest level of confidentiality - Act with professionalism and integrity at all times

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