Finance, Administration & Supply Chain Coordinator

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With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Job Title: Finance, Administration & Supply Chain Coordinator (FASC) Position Reports To : Project Officer Division: Finance and Corporate Services Department: Finance Next up Manager : Manger-Finance (60%) & Manager-Sourcing (40%) Direct Reports : NA Indirect Reports: NA Financial Accountability: Compensation: 25.000/- per month Primary Purpose of Job: Generate accurate and timely reports for ensuring high stewardship, accountability and compliance to WV-India policies and statutory requirements to the entire satisfaction of all stake-holders. Provide technical support in planning and budgeting as per Learning through Evaluation, Accountability and Planning (LEAP) standards in arriving the best cost effective Area Development Programme budget, data processing through Sun6 as per Generally Accepted Accounting Principles (GAAP) / Indian Accounting Standard (Ind AS) and to perform wide variety of regular and recurring logistic, procurement and specific accounting functions. Key Deliverables: 1.Compliance to Internal Control Systems and statutory requirements. 2. Financial Accounting & Reporting. 3.Budgeting and monitoring the budget. 4.Procurement support 5. Administration and Logistics Support Travel Requirement : 15 Days in a Year Locations : Domestic Role Balance : People - percentage of time getting things done through others 30% Scheduling - planning, coordinating 20% Technical - delivering based on knowledge and skills 50% Key Accountabilities Measurements Time Spent on each KPI:- Compliance to Internal Control Systems and statutory requirements - 20% 1. Deduction of tax as applicable and book it by using appropriate vendor codes. TDS template reconciled with Sun System (230A/C) and completed in all aspects be sent to Finance Manager on time. Issue TDS certificate (Form16A) to vendors on time and take acknowledgement (with date) in office copy for record: FASC need to adhere 100% to the established timelines as per the guidelines, ensuring that all the data submitted to the Finance Manager is accurate. A toleration level of up to 2% on occasion is acceptable but the goal is absolute precision. 2. Ensure all Internal/ External Audit/donor audit/Utilization Certificate preparation is adhered: A target of 90% accuracy is set in the preparation of Financial Statement. These documents must be thoroughly prepared and submitted for Finance Manager for review. 3. Ensure advances to project team are issued only after settling the previous one. No two advances issued simultaneously at any given point of time. Review of Aging Report on a regular basis: 100% review of staff advance to be done before the next advance is released to the staff. 4. Preparation of Asset register as per the policy: Expect to achieve at least 95% accuracy in updating and maintaining data in the asset register, in accordance administrative guidelines Financial Accounting & Reporting - 20% 1. Scrutinize all bills/vouchers and documents as per standards and getting the same approved as per LOA. Attach checklist for payments. Ensure all payment request are made after preparing voucher by using the Voucher Interface in accordance with WV Policies: 100% compliance with the standard outlined in the review of bills. This includes accurate data entry preparation and meeting the minimum standard requirements outlined in the payment checklist. 2. Import all ledger entries in Sun6 on a daily basis. For COUPA related payment, generate Journal Listing from Sun6 and review the accuracy of charging: Once approved, all invoices need to be uploaded in Sunsystem and COUPA within 24 to 36 hours. Journal listing need to be generated weekly thrice to check on the accuracy of data and payment is credited to the end user. 3. Check Petty-Cash register and ensure balance cash arrived, tallied and entered in Cash Balance Register on daily basis: Petty cash need to be replenished on a monthly basis and the register need to be maintained on a daily basis. 4. Generating of project report on a timely manner along with the progress to be shared to the project/ implementing team for planning: FASC will present the project log frame report in the monthly staff meeting. This need to be documented in the minutes of the meeting. 5. Regular Field Expense Ledger uploads into the site and digitalization of all the documents: Field Expenses Ledger should be uploaded on a monthly basis and the primary evidence need to be accurate and corresponds to the original documents. 6. Review of Purchase Requisition in Coupa portal on a timel

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