Municipal Clerk I - City of Midfield

Requirements

• The following are job-related qualifications that are required for employment consideration for this position:
• Option A:
• Minimum of twelve (12) hours of completed coursework in finance, accounting, or a combination of both from an accredited program.
• Experience supervising subordinate staff to include assigning tasks, reviewing work, training, and conducting performance appraisals.
• Experience performing administrative level tasks to include involvement in policy and procedure development, maintaining departmental/organizational records, writing official reports and correspondence(letters/memos).
• Experience utilizing parliamentary procedures (e.g. Robert's Rule of Order) and local government proceedings as needed to attend and oversee council meetings, zoning, and planning commission meetings, public hearings, etc.
• Experience with conducting public meetings (e.g. public hearings, neighborhood association meetings, zoning and permitting, etc.) and the protocols associated with such meetings such as taking meeting minutes, compiling and dispersing meeting agendas, operating meeting equipment.
• Experience using software packages such as word, excel, outlook, or comparable software for the purpose of but not limited to correspondence, file management, record keeping, etc.
• Option B:
• Experience performing bookkeeping functions (e.g., producing financial reports (profit and loss statements, tracking income and expenditures, balance sheet).
• Experience performing administrative level tasks to include involvement in policy and procedure development, maintaining departmental/organizational records, writing official reports and correspondence (letters/memos).
• TYPICAL JOB DUTIES:
• Acts as treasurer by planning, organizing, and directing the jurisdiction's financial operations and programs, including investment management, accounting, budget administration, revenue administration, risk management, and auditing.
• Attends meetings, records minutes, gathers information in order to prepare reports, ordinances, resolutions, notices and other documentation for submission to governing bodies.
• Manages all official city records by developing procedures for records management, retrieval, and disposal, and overseeing the maintenance and preservation of official documents.
• Serves as Election Manager/Chief Election Officer by administering municipal elections, including preparing and distributing ballots, appointing and training election officers, and overseeing the tabulation and certification of results.
• Oversees and participates in the administration of employee benefits, city insurance, and personnel and payroll functions by maintaining records, communicating information to relevant parties, and developing applicable policies and procedures.
• Oversees and participates in city planning activities

Benefits

Additional Information

TARGET CLOSE DATE: 06/12/2026 PAY GRADE: Grade 26 TYPE: Full time JOB SUMMARY: IF YOU APPLIED IN THE LAST 12 MONTHS, YOU DO NOT HAVE TO REAPPLY The City of Midfield is seeking a well-qualified, motivated Municipal Clerk to be responsible for the maintenance and management of official records and documents for the city. Employees in this position act as treasurer for city (e.g., organizing finance activities, accounting, budget and revenue administration), prepare various reports (e.g., council meeting agendas, budget reports, public hearing minutes), administer employee benefits programs, oversee city planning activities (e.g., issuing license/permits, drafting ordinances), and serve as magistrates to oversee various court functions (e.g., issuing warrants, accepting bonds, maintaining court dockets). As supervisors of subordinate clerical personnel, Municipal Clerks assign and review work, administer performance appraisals, attend employee hearings, and provide work-related feedback. COMPENSATION & BENEFITS: The City of Midfield provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $47,632 - $73,902

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