Team Coordinator

Responsibilities

• Provide administrative support across projects and team activities
• Coordinate meetings, manage diaries and arrange team events
• Prepare, format and proofread documents, reports and presentations
• Take meeting notes and ensure actions are captured and followed up
• Support project administration and assist with business operations activities
• Help coordinate onboarding activities and wider team administration
• Assist with bids, proposals and other business development activities
• Work collaboratively with stakeholders across the business to support successful project delivery
• Maintain accurate records and handle confidential information with discretion
• Support the wider Technical Services team with day-to-day coordination requirements
• The Skills you'll need
• Previous experience in an administration, team coordination, office support or receptionist role
• Strong organisational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Strong attention to detail and ability to produce high-quality documentation
• Confident user of Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Ability to work independently while also collaborating effectively with others
• Proactive, flexible and solutions-focused approach
• Comfortable working in a fast-paced professional environment
• Ability to handle sensitive and confidential information appropriately
• Experience supporting professional services, engineering or technical teams would be beneficial but is not essential
• Why Arup
• If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
• AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Additional Information

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed. On Behalf of Arup, we are looking for a Team Coordinator for an initial 6 month contract based in London . Hybrid with 3 days per week required on-site. Purpose of the role We are looking for a proactive and organised Team Coordinator to support Arup's Technical Services (TSS) team. This role is key to ensuring the smooth day-to-day running of the team by providing high-quality administrative and coordination support across projects, business operations and team activities. You'll work closely with colleagues across the business, helping to keep processes running efficiently while contributing to a positive and collaborative team environment.

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