HR & Administrative Assistant

Responsibilities

• General Administration
• Perform clerical duties such as filing, scanning, photocopying, and document management
• Maintain accurate records and proper documentation
• Manage office supplies and coordinate procurement when required
• Ensure administrative systems are well-organised and up to date
• Other ad hoc duties may be assigned from time to time, as reasonably required for the role.
• Coordination & Support
• Assist in scheduling meetings, appointments, and company events
• Coordinate internal communications and follow-ups
• Liaise with vendors, service providers, and external parties
• Provide administrative support across departments
• Data Entry & Reporting
• Input and update data accurately in internal systems or spreadsheets
• Prepare basic reports, summaries, and documentation
• Maintain databases such as employee records and supplier lists
• HR & Leave Administration Support
• Assist with processing leave applications and maintaining leave records
• Update attendance and leave tracking systems
• Support onboarding documentation and employee record filing
• Finance & Procurement Support
• Assist with invoice tracking, purchase orders, and expense records
• Coordinate with the finance team for documentation and approvals
• Maintain proper filing of financial and procurement documents
• Compliance & Confidentiality
• Ensure all records are handled in accordance with company policies
• Maintain strict confidentiality of sensitive information
• Support compliance with internal procedures and regulatory requirements

Requirements

• Strong organisational skills and attention to detail
• Good communication and coordination abilities
• Ability to multitask and prioritise effectively
• Professional attitude with a high level of integrity
• Basic proficiency in Microsoft Office
• Workplace Expectations
• Maintain professionalism and proper office etiquette at all times
• Adhere to company policies, including attendance and punctuality
• Smoking is only allowed during approved breaks
• Vaping is strictly prohibited in accordance with Singapore law
• Responsible use of company resources and systems
• Why Join Us
• Supportive and collaborative work environment
• Opportunity to gain exposure across multiple business functions
• Career growth and development opportunities

Additional Information

We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. This role is ideal for someone who is organised, proactive, and able to manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.

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