Executive Assistant

About the role

This is a 6-month contract, hybrid Executive Assistant role supporting ThoughtSpot executives . You will play a critical role in managing the day-to-day operations of the executive office, ensuring the executive's time is optimized and priorities are executed efficiently. You will manage confidential projects, coordinate complex scheduling across internal and external stakeholders, support communications, and handle a range of administrative and project coordination responsibilities. This role requires a highly proactive, detail-oriented individual who thrives in a fast-paced tech environment and operates with strong discretion when handling sensitive information. Office Location - This role requires 3 days in our Mountain View office , ideally Tuesday, Wednesday and Thursday.

Responsibilities

• Manage executive calendars, including scheduling high-priority meetings, appointments, and travel coordination
• Prepare and organize materials for executive meetings, including agendas, presentations, and follow-ups
• Serve as a key point of contact for internal and external stakeholders on behalf of the executives
• Support project planning and execution, including maintaining agendas, task lists, and status tracking
• Draft, proofread, and edit correspondence, reports, and strategic documentation
• Conduct research and synthesize information to support decision-making and executive priorities
• Track deadlines and deliverables to ensure timely execution of key initiatives
• Handle highly confidential information with professionalism and discretion
• Support select personal tasks and initiatives as needed to optimize executive effectiveness
• Help drive best practices in delegation and operational efficiency to maximize executive productivity
• What You Bring:
• Bachelor's degree in Business Administration, Communications, or a related field preferred
• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth tech environment
• Experience supporting C-level leadership in a global organization strongly preferred
• Exceptional organizational and time-management skills with strong prioritization ability
• Strong written and verbal communication skills with the ability to draft clear, concise messaging
• Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Trello) a plus
• High responsiveness and ability to manage multiple priorities across communication channels
• Strong judgment, discretion, and integrity when handling sensitive information
• Proactive, curious mindset with a desire to continuously learn and improve
• Ability to thrive in a dynamic, high-expectation environment with strong ownership and composure
• In California, the estimated hourly range for this role is $69.00 - $75.00 per hour.
• Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate.
• #LI-Hybrid
• #LI-BN1
• Mandatory and Required Skills for All ThoughtSpot Roles
• Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:
• Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.
• Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.
• Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.
• Write effective prompts to get the most accurate and creative results from AI tools.
• Spotters are expected to exemplify these key traits and AI Mindset:
• Curiosity in exploring new AI tools
• Adaptability to quickly learn and implement new, emerging AI technologies
• Critical thinking to know when to identify when AI should be used versus when human judgement is necessary
• This combination of curiosity, adaptability, and discernment defines the AI mindset, and it's required for every role at ThoughtSpot.
• AI Mindset for All Spotters
• At ThoughtSpot, we believe AI is a necessary and essential part of how we work. Every role, across every team, is expected to be fluent and comfortable with using AI to do their best work.
• Hybrid Work at ThoughtSpot
• Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer

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