Project Administrator

Benefits

Additional Information

RESPONSIBILITIES & DUTIES Programme / Project Support (Primary Focus) Own and maintain the CDRL tracker as a live control document Ensure all CDRL deliverables have clear owners, dates, and status Proactively chase inputs and manage deadlines Track deliverable maturity (draft → review → approved → submitted) Align deliverables to the CMS (working with Scheduling) and reporting milestones Provide weekly/monthly reporting on deliverables status and risks Programme Directors Support Maintain central action and decision logs from leadership meetings Capture and track actions, owners, and deadlines Actively follow up and close out actions Governance & Reporting Coordinate inputs to monthly MoD / GSO / programme reporting cycles Ensure submissions are complete and aligned Maintain a forward look / deliverables calendar Support preparation for reviews, boards, and governance gates Document Control Manage document systems (SharePoint / Windchill, for the FSS Programme - POC for access etc.) Ensure version control, naming conventions, and auditability Control transmittals (uploads to Windchill for Monthly Submission, BMT transmissions etc.) and formal submissions to GSO Maintain records of approvals and issue history Risk & Issue Support Flag risks linked to late or poor-quality CDRL deliverables Support updates to risk/issue logs where relevant Administrative Support (Secondary Scope) Schedule and organise meetings, reviews, and governance forums Manage agendas, minutes, and action logs Maintain distribution lists and communications Support document formatting, pack collation, and issuing Handle general coordination tasks (room bookings, logistics, etc.) QUALIFICATIONS, SKILLS & EXPERIENCE Essential: Mathematics and English GCSEs (or equivalent) at Grade C or above Between 1-2 years' experience in a busy administration role Strong attention to detail Be strong with MS Excel, MS PowerPoint, MS Word Good organisational skills and the ability to work on own initiative Good communication skills with ability to deal with enquiries Ability to multi-task, manage deadlines and workload The Package : Competitive base pay Company pension Life Assurance Health care cash plan (optional) 33 days holiday (pro rata) Onsite parking We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination. We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance. If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.

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