Supervisor, Instalación de Oficina

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Job Description Ciudad de México Nivel de Estudios Bachelor's degree or equivalent professional experience Experiencia Requerida A minimum of 5 years' work experience is required with five of those years performed within facilities and/or office management as well as technology and supplier relationship management for facilities and operation Habilidades Soft Skills Must have a strong team and service orientation and be able to work well with all levels of internal personnel and external business associates. Must be able to handle confidential and/or sensitive information in a professional manner. Needs to be well organized and detail oriented with the ability to handle constantly changing priorities and meet tight deadlines. Must have excellent quantitative and analytical skills with the ability to translate analytical skills into high-level analysis and planning. Must be able to make decisions independently and recommend viable solutions to problems and issues. Needs to have a high energy level and a strong work orientation and be willing to commit whatever time and effort it takes to get the job done at the highest quality level. Technical Skills Proficiency in English and Spanish is required. Must be able to demonstrate proficiency verbally and in written communication Proficiency in Microsoft Word and Excel (or equivalent software) is required. Must be comfortable working with computers and have the ability to learn new software. Requires excellent written and oral communication skills with the ability to communicate well across all levels of the organization Resumen This individual shall supervise and oversee the reception and mailroom functions and personnel, as applicable; secure and administer records retention, small package shipping, office, bar and vending supplies, office equipment, stationery and cleaning services, negotiate vendor and maintenance contracts in partnership with local procurement, and when applicable integrate employees and acquisitions into supplier contracts for Constellation's Mexico City office (herein after referred to as the Company); manage the Company's office space emergency plans and security (including administration and oversight of security cards and video technology and footage in partnership with US Security). Responsabilidades 1. Cross-trains with other US Facilities and Beer Ops administrative personnel to ensure the efficient, day-to-day operation of the Mexico City office location. Accordingly, researches, analyzes and makes recommendations regarding office procedures, processes, new technology and cost-saving mechanisms for this location. 2. Supervises receptionist and reception activities - including switchboard, messengers, visitor security, etc. Works with Human Resources and Security on coverage options outside reception hours (i.e. security guard presence) to ensure a secure and safe space for employees and visitors outside normal business hours. 3. Manages mailroom functions, ensuring incoming parcels and letters are delivered daily and outgoing of the same are stamped and delivered to the postal service at the end of each day. 4. Oversees and administers Records Retention for this location, ensures compliance with CBI corporate policy, leads annual "pitch and ditch" and destruction efforts, establishes and governs supplier relationship, implements and manages on-line recording tools and coordinates reporting activities with US Facilities team. 5. Manages this location's small package shipping, ensures the Company's compliance, tracks savings, works through service and delivery issues, processes invoices, owns the Company's Mexico City- based sup 6. Processes, oversees and administers office supplies for this location; ensures local and/or global vendor compliance with CBI corporate global contract terms and service levels, places orders for local employees, ensures common areas are stocked with paper and supplies, manages on-line ordering system, process invoices for payment, and coordinates reporting activities with US Facilities and Procurement teams. 7. Works with Operations Supply Chain and Legal departments to ensure this location's bar is fully stocked, within compliance, with the CBIs beer, wine and spirits. Partners with Human Resources on bar policy and use and oversees inventory on regular basis. Acts as on-going conduit to overseeing inventory, party set-up, room use, etc. for this location, includes working with US locations on ad-hoc events to occur within this location. 8. Selects and oversees vending supplier and services in this location, ensures choices are within HR Wellness plans, while providing local employee with reasonable soda and snack options; establishes inventory levels for the kitchen (i.e. paper plates, utensils, coffee, tea, napkins,...) and places order accordingly, making good decisions around green and recyclable options in support of CBI's Sustainability and Wellness efforts. 9. Manages and orders the Company's b

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