Office Manager EA

About the role

strong>Location: /strong>New York, United States (Office) - Must be able to work fully onsite in NYC br> br> strong>On-Site | Full-time br> br> /strong> strong>Compensation: Competitive Compensation br> br> /strong>Our client, a premier and highly influential accelerator supporting top-tier founders within the crypto and blockchain sectors, is seeking a high-performance strong>Office Manager & Executive Assistant /strong> to join their team in New York City. Since 2020, the organization has backed over 300 startups collectively valued at over $15B, establishing itself as a dominant force in early-stage web3 and decentralized technology. br> br>This dual-impact role requires an exceptionally organized, high-agency professional to manage day-to-day office operations for the NYC headquarters while providing direct, comprehensive executive support to leadership. Operating within a high-velocity environment alongside a team of elite industry veterans, the successful candidate will serve as the organizational backbone of the office, ensuring operational friction is eliminated. br> br> strong>Location: /strong> New York, NY (100% Onsite; remote work is not available for this role). br> br> strong>Key Responsibilities br> br> /strong> strong>Office Operations br> br> /strong> ul> li>Environment Management: Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready /li> li>Inventory Control: Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory /li> li>Logistics & Deliveries: Oversee all incoming mail, couriers, packages, and logistics organization /li> li>Vendor & Facilities Relations: Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers /li> li>Resource Scheduling: Coordinate and manage calendars for shared office resources and dedicated meeting spaces /li> li>Team Support: Assist local leadership and team members with day-to-day operational coordination tasks br> br> /li> /ul> strong>Executive Assistant Support br> br> /strong> ul> li>Calendar & Schedule Management: Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership /li> li>Travel & Itineraries: Coordinate comprehensive domestic and international travel arrangements, lodging, reservations, and detailed itineraries /li> li>Administrative & Personal Support: Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency /li> li>Workflow Tracking: Monitor action items, critical deadlines, and project follow-ups across multiple fast-moving workstreams /li> li>Communication Management: Assist with inbox sorting, guest logistics, and external stakeholder engagement br> br> /li> /ul> strong>Requirements br> br> /strong> ul> li>Organizational Excellence: Exceptional project management skills with a proven ability to juggle multiple competing priorities simultaneously without dropping details /li> li>High Communication Standards: Superior verbal and written communication skills coupled with strong interpersonal Polish /li> li>Discretion & EQ: High emotional intelligence, absolute discretion, and impeccable judgment when handling sensitive or confidential information /li> li>Execution Mindset: A proactive, self-starting approach with the ability to operate independently and anticipate operational needs before they arise /li> li>Geographic Commitment: Must be located in or willing to immediately relocate to New York City for full-time onsite operations br> br> /li> /ul> strong>Preferred Qualifications br> br> /strong> ul> li>Prior experience in a fast-paced startup, venture capital firm, coworking space, high-end hospitality, or corporate events environment /li> li>A strong professional curiosity or baseline alignment with the startup ecosystem, venture capital, or emerging technology sectors br> br> /li> /ul> strong>Cultural Alignment (What Dictates Success) br> br> /strong> ul> li>High Autonomy & Agency: This environment is built for individuals who do not require constant supervision or hand-holding. Candidates must excel at setting priorities and driving results independently /li> li>Execution & Hustle: Our client operates with a lean, builders-only philosophy. No task is too small, and a hands-on, low-ego attitude is required /li> li>Uncompromising Dedication: This role demands a high level of commitment, immense focus, and a drive to excel within a competitive, elite ecosystem. It is structured for career-oriented individuals prioritizing rapid professional growth br> br> /li> /ul> strong>Benefits br> br> /strong> ul> li>Elite Professional Network: Work alongside a high-trust, elite team of operators hailing from top-tier backgrounds (such as Meta, WhatsApp, Coinbase, and YC) and interact with

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