Admin Assistant X 3

Responsibilities

• Issue of invoices
• Issue of petty cash vouchers/petty cash
• Filing of documents/invoices/purchase orders
• Processing of orders
• Ad hoc tasks assigned by the boss-purchasing air tickets, booking of dining facilities etc
• other ad hoc tasks
• An Administrative Assistant provides essential clerical and operational support to ensure office efficiency.
• Key responsibilities include managing schedules, handling correspondence (emails/phones), filing documents, organizing meetings,
• maintaining office supplies, and acting as a primary point of contact for staff and visitors.
• They require strong organizational, communication, and software skills.
• Key Roles and Responsibilities:
• Calendar Management: Scheduling appointments, meetings, and conferences for staff.
• Communication Hub: Answering and routing phone calls, greeting visitors, and managing emails.
• Document Control: Preparing reports, drafting correspondence, filing, scanning, and updating databases.
• Office Operations: Maintaining office supplies, equipment maintenance, and ensuring a tidy office environment.
• Administrative Support: Assisting with travel arrangements, data entry, and sometimes basic bookkeeping.
• Required Skills and Qualifications:
• Proficiency in Software: Strong skills in Microsoft Office Suite (Word, Excel), Adobe Acrobat PDF
• Organization: Excellent time-management skills with the ability to prioritize tasks.
• Communication: Strong verbal and written communication skills.
• Experience: No Experience Required
• Common Soft Skills:
• Attention to detail
• Microsoft Outlook, Excel, Word, Adobe PDF, English
• We specialize in providing after-sales maintenance services,
• technical investigations, and consultancy services for
• Sales of Spare Parts for Engines and Mechanical Products.
• We supply genuine (OEM) spare parts direct from Isotta Fraschini Motori and Fincantieri.

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