HR Analyst - Fixed Term Contract

Responsibilities

• Advisory
• Dealing with basic employee related queries, escalating to the HR Head / HR Business Partners as required
• Talent Acquisition and Offboarding
• Responsible for graduate / intern hiring as per business requirements
• Supporting in recruiting activities, liaison with 3rd party recruitment companies and acting as conduit in the recruiting process.
• Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
• Ensuring initiation and on-going monitoring of relocations and destination services as necessary for new joiners/transferees including on-going support of Japanese Expatriates
• Monitoring of immigration process and raising IMS requests in the absence of the HR Administrator
• Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
• Back up for the HR Administrator for the following:
• Drafting/reviewing employment contracts and contract packs, following up on the submission of documents by pending hires
• Approving new employee records raised by the HR administrator on Workday and ensure leaver details are also processed for departing employees
• Ensuring initiation and on-going monitoring of relocations and destination services as necessary for new joiners/transferees including on-going support of Japanese Expatriates
• Monitoring of immigration process and raising IMS requests in the absence of the HR Administrator
• Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
• Follow up with departed employees to close any outstanding HR matters
• HR Operations Management
• Overall responsibility for the smooth running of all HR Operations across the MENA region including
• Back up for the HR Administrator for the following:
• Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
• Maintaining the HR new joiners/leavers/recruitment spreadsheet and ensuring it is up to date and accurate at weekly meetings
• Advising other departments such as IT, CRES, Compliance, Legal, Corporate Services and Finance of new joiner's confirmed start dates and leavers' last service dates
• Coordinate with the background screening provider for the initiation of background screening and ensuring screening reports have been received
• Coordinate with the immigration provider in the initiation of visa requirements for the employee and provision of relevant documentation to support processing
• Liaise with the benefits providers in registering/cancelling new joiners/leavers and their approved dependents (if applicable) into the benefits schemes. Provide ongoing reporting requirements to the provider
• Advising line managers of confirmed start dates and leavers' last service dates
• Ensuring new employee records are updated on Workday and ensure leaver details are also entered for departing employees
• Reviewing leaver paperwork including leaver calculation for review. Coordinate any post-employment follow up for conclusion of all matters relating to the termination of an employee
• Coordinate the international transfer process by working closely with the home country HR (where applicable) the destination services and shipping company and dealing with any relocation issues as they arise
• Ensure all new employees and leavers' files are complete and audit compliant.
• Management of JUMP set up
• File Management
• Overseeing the HR administrator with regards to their file management responsibilities, ensuring these are manged in a timely fashion.
• Payroll and Benefits Administration
• Overall management of the monthly payroll process including but not limited to:
• Keep track, collate and record all relevant information related to Payroll (new joiners, leavers, special and out-of-cycle payments, allowances, salary changes, school fees, etc.) and administer the input in an accurate and timely manner
• Coordinate any GOSI payment requirements as applicable
• Ensuring DEWS is up

Benefits

Additional Information

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. OBJECTIVE: To support the HR team in MENA in HR administration to ensure smooth running of the day to day HR Operations (includes Dubai, Doha, Iran and South Africa).

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