Unclaimed Property Associate - Office Associate II - Augusta

About the role

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . Office of the State Treasurer Unclaimed Property Associate - Office Associate II Opening Date: June 18, 2026 Closing Date: July 6, 2026 Grade / Admin Unit : 13 / Administrative Services Job Class Code: 6542 Salary: $17.69 - $ 25.47*/Hourly (*Includes 2.25% recruitment and retention stipend) Position Number: 076000211 Location: Augusta Telework: None Currently, this position is not eligible for visa sponsorship or STEM OPT extensions. JOB DESCRIPTION: This is an entry level position in the Maine Office of the Treasurer's Unclaimed Property area. This position will: Decide a minimum of 30 unclaimed property claims (daily, when backlog exists) in accordance with established procedures. Receive phone calls from claimants, answer questions and provide assistance according to established procedures. Manage document scanning and maintain high level of quality. Retrieve, sort, open, and process Unclaimed Property mail. This position does not qualify for telework at this time. This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. REPRESENTATIVE TASKS: Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. Create and use varied correspondence formats and compose standard business correspondence. Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form. Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps. Post to, amend, and/or update web pages using established content and knowledge of modern office software. Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized Perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests. Coordinate and present workshops, training, and orientation sessions. Write regular and/or periodic reports. Administer and/or score applicable examination in accordance with set procedures. Track and/or monitor contracts and/or licenses. Collect, count, reconcile and/or deposit fees in accordance with set procedures. Reconcile funds and perform calculations for reports. Receive and greet visitors, and determine customer needs. Advise others requesting technical assistance. Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements. Develop standard work procedures within established guidelines. May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work. May confer with supervisor on performance appraisals of work team members. KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED: Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work. Knowledge of information distribution through use of the internet. Knowledge of the principles and practices of informational presentations. Ability to create and use varied correspondence formats and compose standard business correspondence. Ability to prepare standard reports. Ability to develop and use computerized formats and/or graphics. Ability to perform basic secretarial duties. Ability to administer, score and/or correct standard examinations. Ability to collect, count, reconcile and/or deposit fees in accordance with set procedures. Ability to reconcile funds. Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedur

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