Finance Associate

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What We Can Achieve Together: The Finance/Accounting Assistant I provides administrative finance/accounting support for a business unit or department. They provide a variety of routine and non-routine finance and accounting-related tasks for a department or business unit. They perform clerical duties related to accounting tasks/functions. The position is based in New Delhi and reports to the Associate Director Finance & Operations. This is a two-year position with a possibility of renewal subject to performance and management decision. We're Looking for You: ESSENTIAL FUNCTIONS Work with Associate Director - Finance and Operations for day-to-day operations. Maintaining books of accounts and maintaining records as per statutory requirements. Ensuring compliance with tax laws, secretarial requirements and other generally acceptable accounting standards. Processing of invoices for OPEX and CAPEX, and staff claims. Managing inward and outward grant and contracts, including due diligence and utilization reports. Budgeting for fixed costs. Treasury function including accounts payables, banking and investments. RESPONSIBILITIES & SCOPE 1. Core Financial Accounting and Cash Management Bank Reconciliation: Perform local bank reconciliations for audit purposes, upload bank statements to Workday monthly, and execute monthly signoffs on Bank Reconciliation Statements (BRS) on Workday. Liquidity Management: Manage petty cash operations, monitor cash flow projections, and coordinate bank deposits for investments on an as-needed basis. Fixed Assets Tracking: Record Fixed Assets (FA) in the Fixed Asset Register (FAR) in real time, coordinate with the Operations team for semi-annual physical verifications, and submit quarterly asset certifications on Workday. Lease Accounting: Maintain and execute quarterly lease certifications on Workday. 2. Payment Disbursements & Expense Verification Transaction Review: Review staff claims, travel/project advances, consultant payments, and vendor invoices to ensure completeness, validity, and standard data accuracy. Disbursement Execution: Process routine expense vouchers and handle recurring payment disbursements to staff, partners, and external vendors. Logistics and Field Operations: Manage field payment arrangements and support logistical execution for remote/field operations. Stakeholder Relations: Maintain systematic records in the relevant database and communicate proactively with vendors and staff regarding remittance statuses. 3. Ledger Maintenance and System Integration Data Processing: Seamlessly manage the end-to-end data lifecycle across accounting systems (including Tally, Box, and Workday) for both non-grant corporate expenses and direct programmatic allocations. Vendor and Ledger Onboarding: Coordinate vendor onboarding, secure original invoices, verify comparative quotes, conduct due diligence, and systematically organize workspace directories (Box folders). Digital Workflows: Maintain digital workflows across validation, entry posting, tracking, and final ledger updates in Tally. 4. Statutory Compliance and Tax Filing TDS Management: Process monthly Excel reports, handle Challan preparation, manage banking obligations, maintain compliance registers, and coordinate quarterly Webtel imports, Tally-to-Challan reconciliations, TDS return filings, and Form 16A issuances. GST Management: Oversee real-time Excel tracking alongside monthly GSTR-1 filings, tax deposits, and GSTR-3B filings to satisfy all municipal indirect tax laws. Provident Fund: Complete payroll compliance via monthly PF Challan filing workflows. 5. Inward Donations and Revenue Recording Real-Time Tracking: Verify inbound bank credits, alert institutional stakeholders (e.g., Inform Fundraising Team), and execute real-time CRM ID creations and Donation Tracker logging. Regulatory Compliance: Prepare annual Form 10 BD returns and issue statutory Form 10 BE certificates to donors. 6. Grant Administration and Partner Management Lifecycle Management: Handle end-to-end documentation across accounting folders, vouchers, and Workday trackers. Partner Collaboration: Guide partner NGOs on financial reporting timelines, draft funding request/receipt letters, and handle annual contract extensions, 10BE coordination, and closure agreements. Utilization Reporting: Draft quarterly Utilization Certificates (UCs) and prepare monthly Grant Status Reports. 7. Audit Preparedness and Institutional Governance Statutory Audits: Draft initial Balance Sheet copies, execute journal adjustments in Tally, and provide supporting schedules to external auditors. Donor Audits: Consolidate required historical files (vouchers, agreements, invoices) to fulfill complex donor audit guidelines. Secretarial Support: Organizing digital records, and compiling registrar compliances (MGT/DIR/AOC/MBP/DPT forms/Registration documents). Strategic Budgeting: Assist senior leadership with annual and bi-annual budget forecasting and preparation workfl

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