Administrative Assistant III

Requirements

• Previous experience with administrative tasks and skills in a professional setting
• Experience coordinating events and/or meetings in an academic or professional setting
• Education:
• HS Diploma required
• Bachelor's degree preferred
• How to Apply:
• BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.
• The application reviewers will be relying on written application materials to determine who may advance to interviews. PLEASE upload both documents as a SINGLE PDF.
• Contact Information:
• For issues with your application, please contact Allison Miller at allison.miller@wisc.edu .
• Institutional Statement on Diversity:
• Diversity is a source

Benefits

Additional Information

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Summary: This position provides advanced administrative support to the faculty within the School of Pharmacy by serving as a key partner in supporting faculty, the CliPIR division, and school-wide initiatives, requiring collaboration with a wide range of internal and external stakeholders. This role supports a variety of administrative and programmatic efforts, helping to manage timelines, track progress, and ensure successful execution of multiple concurrent priorities. Tasks for this position will include scheduling, program coordination, planning of events, lectures/seminars, and conferences in cooperation with the Event Manager, liaising with LinkUW and the Business Office, assisting with recruitments, and more. The position requires the ability to adapt to changing needs while maintaining a high level of organization and attention to detail. These responsibilities require effective communication and excellent administrative, organizational, and interpersonal skills. This role requires initiative and independent judgment to manage multiple deadlines and follow through on completion of tasks. This position functions independently under the supervision of the Dean's Office Administrative Manager. Key Job Responsibilities: Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Department: The Dean's Office is a highly collaborative team, providing coordinated administrative and programmatic support across all units of the School of Pharmacy. Team members work closely with one another, as well as faculty, staff, and leadership to deliver consistent, efficient, and high-quality support that advances the school's mission. The Dean's Office is committed to supporting our academic programs, faculty development, events for faculty, staff, and students, and strategic initiatives, while fostering team growth and a shared commitment to excellence. This role will also work closely with the CliPIR divisional leadership and faculty to support their mission to advance pharmacy practice, research, and education.

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