Project Administrator

Responsibilities

• Assist with project setup in Deltek Vantagepoint, ensuring accurate project information and financial tracking.
• Support contract administration activities, including tracking change orders, contract updates, and approvals.
• Build relationships with client accounting teams to support invoices and resolve billing discrepancies.
• Review project timesheet entries and identify potential issues for correction.
• Support internal project administration meetings and maintain accurate project records.
• Track billing deadlines and coordinate with Project Managers to collect billing information.
• Prepare and submit invoices accurately and on time.
• Assist with Work in Progress (WIP) reviews and billing adjustments as needed.
• Participate in accounts receivable reviews and monitor outstanding invoices.
• Follow up with clients regarding overdue invoices and provide supporting documentation when requested.
• Support subconsultant onboarding activities and documentation collection.
• Assist with compliance-related administrative tasks, registrations, and renewals.
• Maintain organized project documentation and financial records.
• Provide administrative support to project teams while helping improve processes and workflows.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to learn financial systems, project management software, and client platforms quickly.
• Strong problem-solving skills with the ability to research issues independently.
• Professionalism and discretion when handling confidential financial information.
• Experience with Deltek Vantagepoint, project administration, billing, accounting, or accounts receivable is a plus.
• WHY EVS
• Join a growing engineering and consulting firm supporting critical infrastructure and renewable energy projects.
• Gain hands-on experience in project administration, billing, finance, and client operations.
• Work alongside experienced project managers and business professionals who are invested in your development.
• Build valuable skills that create long-term career growth opportunities within project administration and operations.
• Be part of a collaborative team that values accountability, accuracy, and continuous improvement.
• Contribute to projects that help shape the future of energy and infrastructure development.
• BENEFITS FOR FULL TIME EMPLOYEES
• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match
• Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus
• Hybrid / Remote Culture
• EEO STATEMENT
• EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status,

Benefits

Additional Information

COMPANY Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future! PROJECT ADMINISTRATOR Location: Eden Prairie, MN | Hybrid Schedule: Full-Time Salary: $40,000 - $55,000 (based on experience) EVS is seeking a detail-oriented and motivated Project Administrator to support project administration, billing, and accounts receivable activities across the organization. This is an excellent opportunity for someone looking to build a career in project operations, finance, and client support while gaining exposure to engineering and consulting projects. In this role, you'll work closely with Project Managers, Finance, and Senior Project Administrators to ensure projects are set up accurately, invoices are processed on time, and client accounts remain organized and up to date.

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