Legal Coordinator

About the role

We are seeking a highly capable Administrative Assistant to support the Intellectual Property (IP) team within Mattel's Law Department. This role is ideal for someone who combines exceptional executive support skills with strong financial and operational acumen. You will serve as a trusted partner to the IP team by ensuring day-to-day operations run smoothly while also playing a key role in managing billing, budgets, and financial reporting. This is a highly visible role that requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced, global environment. What Your Impact Will Be: Executive & Operational Support Provide high-level administrative support to attorneys and leadership, including complex calendar management, scheduling, and prioritization Coordinate meetings across multiple stakeholders, including global teams and senior leaders Arrange domestic and international travel, including detailed itineraries Create polished presentations, reports, and materials (PowerPoint, Excel, etc.) Serve as a key point of coordination across teams, including executive assistants and cross-functional partners Support team operations, project coordination, and continuous improvement of administrative processes Maintain organized electronic and physical filing systems Financial & Budget Ownership Serve as the primary point of contact for legal billing and invoicing globally Manage invoice processing end-to-end, including resolving discrepancies with law firms and internal partners Partner with Finance and Accounts Payable on budget tracking, accruals, and forecasting Support budget management and spend tracking using e-billing tools and reporting systems Build and maintain financial reports and dashboards (Excel-heavy) to track spend and trends Conduct analysis on law firm rates and year-over-year spend Maintain vendor profiles, including billing arrangements and key contacts Prepare and deliver quarterly financial reporting to internal stakeholders Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Master

Requirements

• 3+ years of experience supporting a law firm or corporate legal department, with exposure to both executive support and billing/budget management
• Strong proficiency in Microsoft Excel and PowerPoint (Excel skills are especially important)
• Experience with CounselLink or similar e-billing platforms
• Proven ability to manage multiple priorities independently with strong attention to detail
• Excellent written and verbal communication skills
• Experience supporting senior leaders (VP/Sr. Director level preferred)
• Highly organized, proactive, and solutions-oriented
• Comfortable working with financial data and systems
• Tech-savvy with the ability to learn new tools quickly (iManage or similar a plus)
• A collaborative, team-first mindset with a positive and professional approach
• How We Work:
• We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

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Company Intel

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