Corporate Services Executive

About the role

About Propseller In August 2022, Propseller raised a US$12M Series A led by Vertex Ventures, the VC arm of Temasek, the investment company owned by the Government of Singapore and the Series A lead investor of Grab. Propseller's mission is to help people build wealth with real estate. We're building an end-to-end real estate transaction platform and towards that goal, we started the journey by building a technology-powered real estate brokerage that is valuable, reliable and fairly priced. By elevating the most human part of the service with top in-house agents and industrialising all the rest with technology and centralised operations, we became Singapore's most loved real estate agent with an average Google My Business rating of 4.8/5 (800+ reviews). The next phase of the journey is to go from helping people sell their homes to becoming the No. 1 brand for people to move from one home to the next: sell, buy, and finance. Find out more at: propseller.com/careers/. Role Description We are looking for an operations-minded generalist with basic accounting skills. As the Corporate Services Executive, you will become one of the key people responsible for ensuring Propseller runs smoothly every day. From onboarding new employees to paying vendors and organising company events, you will often be the person who notices problems before anyone else and makes sure they get resolved. You'll play a role in making Propseller a great place to work day-to-day, the little things that keep the office energised and the team feeling connected. Your responsibilities includes basic accounting (bookkeeping, AR/AP, reconciliation), HR operations (documentation, insurance, onboarding, IT devices management), and office management (pantry, organisation of company's quarterly townhall and yearly trip), contributing to a positive office culture, and more! We're seeking a highly meticulous, optimistic and self-driven individual who is naturally outgoing, has initiative, and wishes to take on a generalist administrative role and grow together with our company under the leadership of our HR & Corporate Services Manager. Ideal Candidate Generalist with accounting skills : You want to be a generalist admin/ops touching finance, HR, and office management. You have basic accounting skills (at bookkeeper / junior accountant level) yet you enjoy variety. One day you may be preparing GST schedules, another day organising a company town hall, and another day solving a work pass issue; Heart of the company : Want to feel like the heart of the company and have high willingness to support others; Problem solver : Can problem solve many different things and nothing is "outside of your job scope". You are a roll-up-your-sleeves doer. You see a problem, arrive at a solution quickly, and know what it takes to get things done; Organised and able to multi-task : you are skilled at managing your time, priorities, tasks and get things done fast, even when things can be chaotic; Fast and accurate : you have meticulous attention to details and know how to review your work to produce quality and deliver fast; Willing to grow : You want to continue improving yourself and want to grow together with our company. You are keen to grow in responsibilities within 18 to 24 months in the administrative, HR, Finance, or Operations functions. Duties & Responsibilities Accounting Account Receivables : Generate, verify and send invoices to be paid. Follow-up over phone and email on overdue invoices. Escalate when needed up until payment; Account Payables: Collect, review and approve bills. Perform data entries in accounting system, submit payments for approval, record day-to-day financial transactions; Account Closing & GST : Reconcile transactions and produce accounts ready to be reviewed by senior accountant. Assist in monthly accounts closing and quarterly GST submission. Human Resources Documentation : Keep all employees' data and document up to date and in order including agreements, IDs, leaves, medical claims, and annual IR8A preparation, etc. inside of HRIS; Payroll: Process accurate and timely monthly payroll, including CPF submissions, while maintaining strict confidentiality; Onboarding/Off-boarding : Prepare and document onboarding for new joiners (business cards, desk, laptop, welcome kit) and take care of off-boarding; Work Passes : Handle MOM related matter such as work passes application, renewal, cancellation & MOM survey matters; IT Devices Management : Manage full lifecycle of an inventory of 200+ devices including purchasing, assignment, collection, repairs and re-sell. Office Management & Others Pantry : Manage pantry and other office supplies to create a positive working environment; Office : Select and direct contractors to maintain office clean and nice; Events : Organise and coordinate employee's welfare and company events; Others : Support ad-hoc tasks (there are many!) and projects from time to time

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