Procurement Manager

About the role

Position: Procurement Manager (Food Service/HORECA) Department: Supply Chain Location: Singapore Reporting to: General Manager Position Summary MerchantBrothers is seeking a driven, hands-on, and highly analytical ProcurementManager to lead our procurement processes from end to end for the entireproduct lifecycle. This role owns the strategic upstream supply chain, demandplanning, supplier performance management, and cold-chain inventory control.The successful candidate will establish rigid sourcing frameworks, improveplanning accuracy, minimise Cost of Goods Sold (COGS), and safeguard rawmaterial margins while ensuring absolute supply continuity across all products. Core Responsibilities 1. Procurement Operations& Sourcing Governance End-to-End Cycle Management: Lead the complete upstream procurement lifecycle, governing Purchase Requisitions (PR), Purchase Orders (PO), Goods Receipt Notes (GRN), and prompt supplier coordination to maintain continuous business operations. Process Workflows: Standardise and continuously improve procurement workflows to enhance commercial control, reduce administrative lag, and guarantee full compliance with group SOPs. Timeline Resolution: Monitor international and local procurement lead times proactively, identifying bottlenecks and resolving delays to ensure zero operational disruption to processing operations. Drive accountability amonginternal stakeholders to ensure procurement deliverables are met. Negotiate favourable terms and contracts to achieve cost savings. 2. Demand Planning &Inventory Management Cross-Functional Forecasting: Partner closely with Production and Commercial departments to plan and accurately forecast raw materials, high-value primal cuts, and packaging inventories. Data-Driven Analysis: Evaluate historical sales trends, seasonality factors, multi-channel demands (Food Service/HORECA, Supermarkets and E-Commerce), and promotional campaigns to optimise purchase volumes and mitigate raw material gluts. Inventory Balancing: Design procurement strategies that tightly balance product availability against warehouse storage footprint capacities, item fresh-life cycles, and margin metrics. Buffer Strategy: Establish buffer stock levels and systematic replenishment triggers to safeguard sales and production lines, while keeping capital tied up in slow-moving raw materials at a minimum. 3. Supplier Performance& Margin Management Strategic Relationship Management: Direct global, regional and local supplier networks, ensuring absolute compliance with product yield, quality, and rigorous temperature-controlled parameters. KPI Performance Tracking: Formally track supplier indicators including on-time full (OTIF) delivery, logistical lead times, fulfillment accuracy, and cold-chain temperature compliance. Commercial Sourcing & Benchmarking: Conduct proactive global cost benchmarking and execute price negotiations to protect the company's baseline gross margin and COGS floors. Dispute Resolution: Lead prompt resolution of supplier disputes, managing discrepancies in shipping weight, delivery volumes, landing quality concerns, and the application of financial credits or corrective actions. 4. Supply Risk Mitigation& Continuity Risk Identification: Audit and identify potential upstream supply chain risks, with targeted focus on single-source dependencies, geopolitical price fluctuations, and seasonal or climate shortages. Contingency Engineering: Formulate robust supply continuity frameworks, qualifying alternative regional suppliers, adjusting localised buffer thresholds, and developing rapid recovery solutions. Executive Alerts: Provide data-supported early alerts to the executive team regarding emerging global logistics or agricultural vulnerabilities, paired with practical, cost-balanced mitigation tactics. 5. ERP Data Integrity &Systems Integration Data Control: Enforce strict ERP data logging compliance within Microsoft Dynamics, taking ownership over the accuracy and update velocity of the item master, supplier master registers, pricing structures, and mass-balance accounting parameters. Transaction Oversight: Oversee proper ERP transaction disciplines across purchasing tracks, real-time reporting metrics, and automated inventory reconciliation. Discrepancy Reconciliation: Collaborate with Finance and Warehouse leads to systematically identify and close system variances occurring across POs, inventory balances, pricing data, and incoming invoice trails 6. Import Procedures,Regulatory Compliance & Cost Tracking Inbound Logistical Controls: Coordinate overseas purchasing streams, ensuring precise document tracking, customs clearances, GST declarations, and multi-temperature inbound freight logistics. Regulatory Compliance: Verify that all inbound goods adhere strictly to Singapore Food Agency (SFA) import regulations, food safety protocols, HACCP standards, and relevant certification requirements. Variance Reporting:

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