Team Secretary (serving senior management team)

About the role

My client is a global energy giant and Asia's largest producer and distributor of oil and gas. As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen.

Responsibilities

• Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management.
• Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings.
• Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination.
• Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies.
• Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions.
• Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies).
• About the Manager/Team
• You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders.
• skills and experience required
• If you believe you have the right skills, experience and drive to succeed, please apply now.
• EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

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Company Intel

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