Office Manager & Executive Assistant

About the role

We are looking for a proactive and highly organized Office Manager & Executive Assistant to support our Country Leadership team. This role combines high-level executive support with full responsibility for office operations, ensuring a smooth, professional, and efficient workplace environment. The ideal candidate is a trusted partner to leadership, capable of handling confidential matters with discretion, while also driving office management activities and coordinating cross-functional initiatives.

Responsibilities

• Executive Support
• Provide comprehensive administrative support to Country/Managing Director level leadership
• Manage complex calendars, prioritize meetings, and coordinate scheduling
• Organize internal and external meetings, prepare materials, and follow up on action items
• Handle travel arrangements and expense administration
• Manage sensitive and confidential information with utmost discretion
• Office Management
• Oversee day-to-day office operations, ensuring a well-organized and professional environment
• Manage vendors, facilities, and workplace services
• Track and manage office budget and costs
• Coordinate office-related activities, events, and initiatives
• Support and guide small office teams where applicable
• Project & Stakeholder Coordination
• Coordinate internal projects, events, and cross-functional initiatives
• Act as a key point of contact for internal and external stakeholders
• Ensure smooth communication and collaboration across teams
• Support ad hoc tasks and initiatives as required
• You will be successful in this role if you have:
• Minimum 3+ years of relevant experience in a similar role (Office Manager, Executive Assistant, or combined role)
• Experience supporting senior leadership (Country or Managing Director level)
• Previous experience in a multinational or professional services environment is an advantage
• Proven experience in office operations and team coordination
• Key Skills & Competencies
• Executive Support Expertise: Advanced calendar management, travel coordination, event organization
• Office Management Skills: Strong operational mindset with attention to detail
• Project & Stakeholder Management: Ability to manage multiple priorities independently
• Technical Skills: Advanced knowledge of Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint) Experience with tools like Concur or Workday is a plus
• Communication: Excellent written and verbal communication skills in English and Hungarian
• Personal Attributes
• Highly proactive, reliable, and solution-oriented mindset
• Strong organizational and multitasking skills with the ability to anticipate needs
• Professional, approachable, and confident presence
• High level of discretion, trustworthiness, and emotional intelligence

Benefits

Additional Information

What success looks like in this role:

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Unisys? Share your experience