Program Coordinator, Women Leaders India

About the role

The Program Coordinator will report to the Director of Leadership and Social Impact and will play a key role in supporting the planning and effective implementation of the WomenLeaders India (WLI) Fellowship. The role supports a country-specific fellowship dedicated to advancing women's leadership in India, with responsibilities spanning program coordination, participant support, administrative and logistical management, monitoring and evaluation, communications, and documentation. The Program Coordinator will work closely with the WomenLeaders India Fellowship teams in the United States, the program partner team in India, cross-functional Vital Voices teams, trainers, and participants to effectively serve women leaders in India and across the Vital Voices network. This position is based in Washington, D.C., with a hybrid work schedule. Remote candidates will not be considered at this time. Additional responsibilities include: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Program Coordination & Logistics: Support the planning, coordination, and implementation of virtual and in-person WLI Fellowship activities, including convenings, workshops, webinars, meetings, and participant engagement touchpoints. Recruitment & Selection Support: Assist with participant outreach, application management, selection logistics, applicant communications, and related documentation for WLI Fellowship cohorts. Participant Support & Communications: Serve as a responsive point of contact for program participants, partners, trainers, and vendors; coordinate communications, reminders, materials, and follow-up to support a positive participant experience. Travel & Event Logistics: In partnership with our partner in India, c oordinate staff, participant, and trainer logistics, including travel, accommodations, ground transportation, meeting schedules, vendor coordination, venue support, and event materials for India-based activities. Administrative & Documentation Support: Maintain program records, meeting notes, timelines, action items, shared files, and process documentation; support the development of organizational tools, systems, and workflows for the WLI team. Financial & Budgetary Support: Support day-to-day financial administration, including invoice processing, expense tracking, contract coordination, budget updates, and coordination with Finance to ensure compliance with internal procedures. Monitoring, Evaluation, Research & Learning (MERL): Support participant tracking, survey administration, data collection, Salesforce/Airtable updates, feedback synthesis, and reporting inputs to document progress, learning, and outcomes. Communications & Visibility: Draft, edit, and organize program materials, participant-facing resources, social media inputs, blogs, toolkits, and storytelling content in coordination with the Communications team. Technology & Digital Tools: Support the use of digital learning platforms, Vital Voices Community Hub, shared file systems, Salesforce, Airtable, virtual meeting tools, and online engagement spaces for participants and alumni. Development & Donor Support: Provide program data, activity updates, participant insights, and documentation to support donor reporting, stewardship, proposal development, and renewal efforts. Cross-Functional Collaboration: Work collaboratively with the Leadership and Social Impact team members, Finance, Development, Communicati

Benefits

Additional Information

Organization Description Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world's greatest challenges - from gender-based violence to the climate crisis, economic inequities, and more. We are "venture catalysts," identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change - providing them with connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 27 years, we have directly invested in more than 49,000 change-makers across 195 countries, who in turn have improved the lives of millions of people in their communities and countries. Vital Voices' staff is headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women's Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations - bringing together women leaders and their allies to tackle the world's greatest challenges.

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