Administration Support - Officer / Senior Officer

Responsibilities

• Reception
• General Reception: Greeting visitors, answering phones, handling inquiries.
• Postal
• Franking Postages: Manage franking of mail and maintain postal franking dockets.
• Airport Pass Coordination
• Airport Letters: Prepare letters needed for airport applications.
• Airport Pass Application: Apply for airport passes as required.
• Permits and Applications
• PSA Applications:
• o Prepare online applications for PSA temp and permanent permits.
• Maintenance and Compliance
• Contracts Update: Update maintenance contracts and ensure filing and certification are current.
• License Management: Maintain records for licenses and certifications (filing & intranet).
• Internal Communication
• Phone & Seating List: Update the contact and seating arrangement list.
• Supplies Management
• Ordering Supplies: Order name cards, stationery, groceries, self-inking stamps, and water dispensers.
• Vehicle Management
• VPC Renewal: Handle renewal of Vehicle Permits (VPC) and manage billing to contractors.
• Petrol Cards: Apply for and cancel petrol cards as needed.
• Purchasing and Payments
• Purchase Requisitions: Raise Purchase Requests (PR) for any needed purchases.
• Forklift Permit Renewal: Manage the renewal of forklift driving permits.
• Parking Management: Update, apply for, or terminate season parking at the Central Area Committee (CAC).
• Purchase Orders: Generate Purchase Orders (PO) and send them to suppliers.
• Payment Preparation: Prepare payments for golf clubs and other recreational facilities (Tenah Merah Country Club, Sentosa Golf Club, Southlinks).

Requirements

• O-Level
• Microsoft Word;Microsoft Excel;Microsoft Powerpoint;
• Willing to learn
• 1 to 2 Years of relevant / related experience

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