Admin Executive

Responsibilities

• Office Management
• Oversee general office operations and ensure a well-functioning workplace
• Manage and replenish office supplies as needed
• Administrative Support
• Provide administrative support to management and staff
• Prepare and edit correspondence, reports, and presentations
• Manage calendars, schedule meetings, and arrange appointments
• Document Management
• Maintain and organise both physical and electronic filing systems
• Handle data entry and ensure accurate and up-to-date records
• Ensure confidentiality and security of all documents and files
• Communication
• Serve as the primary point of contact for internal and external communications
• Answer and redirect phone calls, take messages, and draft emails and correspondence
• Accounting Administration
• Assist in the preparation of monthly payroll
• Handle invoicing, billing, and expense tracking
• Manage petty cash and maintain accurate bookkeeping records
• Human Resources Support
• Assist with recruitment, including scheduling interviews and onboarding new hires
• Maintain employee records and handle HR-related queries
• Coordinate staff training and development programmes
• Who We're Looking For
• Minimum Diploma from a local polytechnic or equivalent qualification
• At least 1-2 years of relevant admin experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Bilingual in English and Mandarin - required to liaise with Mandarin-speaking associates
• Highly organised with strong attention to detail
• Able to handle sensitive information with discretion and professionalism
• A team player who can also work independently and manage multiple responsibilities

Benefits

Additional Information

Here's your admin job ad: Admin Executive We are looking for a reliable and meticulous Admin Executive to manage the day-to-day administrative operations of our office. The ideal candidate is organised, detail-oriented, and able to handle a wide range of administrative and support functions independently.

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Company Intel

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