Office and Communications Coordinator

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
• Job Description:
• Position Salary Range:
• $52,000 - $55,000 annually; DOE
• The Office of the Executive Vice President, Treasurer and Chief Financial Officer at Arizona State University is seeking a highly organized and proactive Office and Communications Coordinator to support a fast-paced, executive-level environment.
• This role serves as a central coordination point for the CFO office, combining front desk responsibilities with office operations, leadership support and communications execution.
• This role requires a self-starter who enjoys structure, takes initiative and can work with minimal oversight. The successful candidate will be comfortable owning tasks end-to-end, documenting progress and communicating clearly across teams.
• What success looks like in this role
• The CFO office operates smoothly, with a consistently professional and well-coordinated experience for leadership, staff and visitors
• Office operations, meetings and events are organized and executed with minimal oversight
• Administrative and financial processes are handled accurately and efficiently
• Leadership and team members experience responsive, reliable support across operational and coordination needs
• Communications materials are clear, polished, correct and aligned with ASU Brand and Associated Press standards
• The coordinator effectively balances front desk responsibilities with operational, administrative and communications work
• Applicant must be eligible to work in the United States; ASU Business and Finance Support Services will not be a sponsor for this position.
• Essential Duties:
• Office Operations and Leadership Support - Approximately 60% of the time
• Manage core office operations, including supplies, vendor coordination, facilities requests and mail and deliveries
• Maintain a clean, organized and professional office environment and shared spaces
• Perform administrative and financial processes, including P-Card reconciliation, purchasing, invoice processing and reimbursements in Workday
• Support meeting coordination, including scheduling, agenda preparation and material assembly
• Assist the Chief of Staff and CFO leadership team with coordination across meetings, projects and initiatives
• Serve as a liaison across CFO office teams to ensure alignment, follow-through and efficient communication
• Support planning and execution of events and engagement activities, including leadership meetings, employee initiatives and special events
• Coordinate logistics for athletics-related hosting, such as football and hockey, including invitations, RSVP tracking and materials
• Maintain office-wide records such as contact lists, directories, subscriptions and shared resources
• Provide backup administrative coverage for executive assistants to ensure continuity of Vice President and leadership support
• Communications Support - Approximately 25% of the time
• Support the Business and Finance Communications Group in executing communications projects and deliverables across the CFO office and supporting departments, particularly during academic peak periods
• Assist in developing and writing content for the web, emails, brochures, social media, presentations, reports, talking points and business forms
• Copy edit, proofread, and format communications materials to ensure clarity, consiste

Benefits

Additional Information

Job Profile: Administrative Operations Specialist 2 Job Family: Administrative Operations Time Type: Full time Max Pay - Depends on experience: $55,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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