Administrative Assistant (Cox Fleet)

About the role

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer b

Responsibilities

• Prepare quotations and orders, collect required signatures, and distribute documents via email.
• Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers.
• Forward sales payments to the appropriate departments.
• Maintain accurate and timely sales files.
• Update unit inventory status (new, trades, on hold, sold) in the system.
• Keep customer profiles current through system updates.
• Process miscellaneous billings related to sales and rental.
• Provide clerical support for sales and rental departments within agreed deadlines.
• Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates.
• Process card transactions and deposit checks received.
• Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly.
• Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail.
• Order and inventory of office supplies and forms.
• Establish and maintain professional relationships with suppliers, customers, and co-workers.
• Perform other duties as requested by the Office Administrator.
• What's in It for You?
• Here's a sneak peek of the benefits you could experience as a Cox employee:
• A competitive salary and top-notch bonus/incentive plans.
• A pro-sales culture that honors what salespeople (like you!) contribute to our success.
• Exceptional work-life balance, flexible time-off policies and accommodating work schedules.
• Comprehensive healthcare benefits, with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
• Professional development and continuing education opportunities.
• Access to financial wellness/planning resources.
• Check out all our benefits

Requirements

• 7 years of experience in a related field (general office experience); or a High school diploma/GED with 5 years of experience in a related field; or an AS/AA degree, BS/BA degree or certification in a related discipline
• Strong interpersonal skills with the ability to build relationships at all levels of the organization
• Previous experience working in an office environment with multi-line phone systems.
• Basic proficiency with Microsoft Office software; prior experience with Karmak preferred.
• Accurate alphanumeric and 10-key data entry skills.
• Strong interpersonal skills for developing business relationships at all levels.
• Ability to manage time and priorities effectively with minimal supervision.
• Analytical and problem-solving skills.
• Drug Testing

Benefits

Additional Information

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day

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