Project Assistant (30 Hours/Austin Parks & Recreation)

Requirements

• Graduation with a bachelor's degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
• Experience may substitute for education up to the maximum of four (4) years.
• Preferred Qualifications/Experience:
• Experience providing administrative support for capital improvement projects.
• Experience coordinating purchases, solicitations, or contract-related activities in compliance with organizational procurement policies and procedures.
• Experience administering or monitoring professional services agreements, construction contracts, master agreements, rotation lists, or other contracting vehicles.
• Experience maintaining contract, procurement, project, or financial tracking systems and preparing status reports for management and stakeholders.
• Experience coordinating with project managers, consultants, contractors, and operational staff to support project delivery and resolve administrative or contractual issues.
• Experience assisting with the development of solicitations, scopes of work, contract documents, or procurement specifications.
• Preferred Skills:
• Skill in interpreting contract requirements, procurement policies, and purchasing procedures and applying them to project-related activities.
• Skill in organizing and managing multiple projects, contracts, deadlines, and competing priorities with a high degree of accuracy and attention to detail.
• Skill in building collaborative working relationships and communicating effectively with project teams, contractors, consultants, and internal stakeholders.
• Other:
• Ability to travel to more than one work location.
• Notes to Candidate:
• The purpose of the Project Assistant position is to provide administrative, procurement, and contract support for capital improvement projects. This position will assist the Department's capital improvement program (CIP) project delivery and operations and maintenance (O&M) teams in various

Benefits

Additional Information

About This Position Job Description: Project Assistant Purpose: Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of basic project practices and procedures. Knowledge of Federal, State, and Local laws applicable to bond projects. Knowledge of applicable City practices, policies, and procedures. Knowledge of contract development and monitoring. Skill in project planning and prioritizing. Skill in oral and written format to a variety of audiences. Skill in handling multiple tasks and prioritizing. Skill in using computers and available software packages. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with internal and external customers.

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