Administrative Assistant

Responsibilities

• Provide secretarial support, which includes calendar management, travel, expenses, and other logistical arrangements; strong attention to detail and ability to manage complex schedules required.
• Provide comprehensive office administration support, including coordinating administrative tasks for corporate events, managing office procurement, and assisting with various ad hoc projects.
• Support all administrative duties and manage outsourced vendor services in the Taipei office. Coordinates alongside the Senior Admin ordering of supplies, floor seating plans and office moves to ensure efficient use of office resources, handle expense/invoice processing in a timely manner.
• Prepare materials for internal and external meetings, including presentations, spreadsheets, management reports, agendas to a professional standard.
• Co-Administrator for office applications, including - Pulse, Workday, Concur, ReadSoft & RedOak
• Support logistics and administrative support for incoming visitors , assisting with VC coordination.
• Coordinate alongside the Senior Admin with HR to support staff onboarding & offboarding process.
• Understand corporate policies and maintain essential administrative documents to ensure a comprehensive audit trial.
• Position Requirements
• Financial Services background a plus
• Demonstrate sense of personal accountability and urgency for achieving results
• Versatility at being a sole contributor but also a strong team leader.
• Professional demeanor, particularly with clients calling and visiting our offices.
• Strong time management skills, ability to prioritize and multi-task in a dynamic environment.
• Strong attention to detail, ability to keep information organized and confidential.
• Verbal and written communication skills in English and Mandarin
• Demonstrate proficiency with technological tools.
• Qualification for Securities Investment Trust and Consulting Professionals is a plus.
• Equal Employment Opportunity and Affirmative Action Statement
• Applicants with Disabilities
• PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application

Benefits

Additional Information

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Position Description We are looking for an experienced Administrative Assistant to join the PIMCO team to provide support to senior management, as well as multi-function support across the Taiwan business, including relevant vendors and regulatory responsibilities.

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