Admin/Accounts

Responsibilities

• Accounts Support:
• Assist in maintaining accurate financial records, including accounts payable (AP) and accounts receivable (AR).
• Process invoices, payment vouchers, and expense claims accurately and in a timely manner.
• Perform bank reconciliations and monitor cash flow updates.
• Assist in the preparation of monthly financial reports and closing schedules.
• Trade Admin & Logistics Support:
• Handle trade documentation including Letters of Credit (L/C), Bills of Lading (B/L), commercial invoices, and packing lists.
• Coordinate with banks for trade finance documentation processing.
• Liaise with operational teams, brokers, and shipping agents to ensure smooth trade execution and documentation flow.
• Maintain and update trade execution files, contracts, and customer databases.
• General Administration:
• Manage corporate filing systems (both physical and digital) to ensure audit readiness.
• Handle general office administrative duties, including managing office supplies and incoming/outgoing mail.
• Support management with ad-hoc administrative or financial tasks as required.
• Requirements & Qualifications
• Education: Diploma or Degree in Accountancy, Finance, Business Administration, or a related discipline.
• Experience: Minimum 1-2 years of experience in an admin/accounting role, ideally within a Commodity Trading or Wholesale Trade environment.
• Industry Knowledge: Basic understanding of trade finance instruments (e.g., Letters of Credit) and shipping/incoterms is highly advantageous.
• Technical Skills: Proficiency in MS Office (especially MS Excel for data management) and familiarity with accounting software (e.g., Xero, QuickBooks, or SAP).
• Soft Skills: Strong attention to detail, highly organized, excellent communication skills, and the ability to work effectively under tight trade deadlines.

Additional Information

Role Overview We are seeking a meticulous and organized Admin/Accounts Assistant to support our growing operations. The ideal candidate will handle day-to-day administrative tasks and basic accounting functions, with a specific focus on supporting our commodity trading desk. Experience or knowledge of the commodity trading lifecycle, trade documentation, and shipping terminology is highly preferred.

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Company Intel

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