Contracts Specialist - Contratos (9 Month Fixed Term Contract)

Responsibilities

• Purchase Order (PO) Receipt & Validation
• Begin workflow upon receiving the customer Purchase Order.
• Perform a full technical and commercial review to confirm alignment with the quotation.
• Identify and resolve discrepancies related to pricing, scope, delivery terms, or contract conditions.
• Communicate with Sales or customers as needed for corrections or amendments.
• Contract Compliance & Documentation
• Validate commercial elements such as payment terms, Incoterms, penalties, warranty, and delivery schedules.
• Confirm technical content including actuator configuration, controls, accessories, and documentation deliverables.
• Ensure proper documentation control and maintain accurate records of contractual obligations.
• Order Registration & ERP Processing
• Log the order in the "Orders Input Control" system for internal workflow tracking.
• Register the order into the TI9 ERP platform, following all Brazilian financial and fiscal rules (NCM, CFOP, tax configuration, customer financial data).
• Ensure complete and accurate creation of financial/commercial data inside TI9.
• Placing Orders with Rotork Factories
• Place orders to Rotork factories using Microsoft D365, including full product specifications and contractual requirements.
• For Rotork factories not yet operating on D365:
• Prepare factory order documentation manually
• Ensure accuracy of all specification details
• Issue the order via email to the corresponding factory
• Maintain structured documentation of all internal and external order submissions.
• Factory Order Acknowledgement & Delivery Forecast
• Review factory Order Acknowledgement (OA) documents, validating:
• Pricing
• Delivery schedule
• Technical configuration
• Quantity and scope
• Insert the delivery forecast dates into internal control systems.
• Keep delivery forecasts updated in both TI9 and the internal Excel-based tracking file.
• Flag deviations and coordinate corrective actions with factories, Purchasing, or Sales when needed.
• Technical & Commercial Coordination
• Work with Engineering for clarifications, non-standard items, and special configurations.
• Coordinate with Purchasing for thirdparty items or services required for contract fulfillment.
• Support Production by clarifying technical or contractual requirements.
• Validate vendor quotations for non-Rotork components when applicable.
• Customer & Stakeholder Communication
• Act as the main contact for customers regarding order status, contract clarifications, amendments, and documentation.
• Follow factory updates on order readiness and proactively communicate delivery updates to customers.
• Support Sales when post-order amendments or addendums are needed.
• Maintain communication with company representatives, distributors, and area sales managers.
• Order Execution & Documentation Delivery
• Monitor order progress to ensure compliance with contractual obligations.
• Ensure timely delivery of required documentation (IOM manuals, QA certificates, test reports, etc.).
• Escalate risks or potential delays and work with internal teams to implement mitigation actions.
• Qualifications and Experience Requirements:
• Able to prioritize work load and multi-task in a fast paced & constantly changing environment.
• Devise quotations support global sales.
• Motivated, self-starter, able to work independently and in a group format.
• Able to communicate effectively at all levels (Fluent Brazilian Portuguese verbal, written and presentation skills).
• Professional level of English - product trainings are in English
• Must be able to apply multi-disciplinary concepts to effectively support custom product requests while providing cost savings and innovative solutions.
• Proven ability in Microsoft Word, Excel, Outlook & Power Point
• The Successful Candidate:
• Exhibit tact and strong diplomatic skills when dealing with all staff, customers and suppliers.
• High level of self-motivation, independence and self-reliance.
• Sound time management and planning skills.
• Able to creatively combine multiple learned concepts.
• The desire to always deliver a quality product to both internal and external customers.
• Self-driven to learn about new products and desire to expand knowledge.
• Outros Diferenciais:
• Experiencia com ERP ti9
• Comprovada experiencia em portais eletrônicos SAP, ARIBA, Joinsy
• Experiencia em portais eletrônicos, principalmente Petrobras.
• Conhecime

Additional Information

*Please submit CVs in ENGLISH, if possible The Contracts Specialist is responsible for managing all contractual, technical, and commercial activities after the customer Purchase Order (PO) is received. This role ensures that incoming orders are validated, registered, processed, and monitored according to internal procedures, Brazilian financial requirements, and the quotation issued by Sales. The Contracts Specialist coordinates closely with Engineering, Production, Purchasing, TI9, D365, and Rotork factories to guarantee accurate documentation and efficient order execution. This position reports to the Manager

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