Admin Officer

Responsibilities

• Receive, record, and issue receipts for school fees (including GIRO), donations, and other income.
• Handle banking matters and petty cash, including claims, top-ups, and monthly reports to HQ.
• Maintain accurate records of clients' monthly fee payments.
• Prepare monthly financial and fee-related reports.
• Issue reminder letters for outstanding fees.
• Prepare payment vouchers (PVs) and supporting documents.
• Monitor staff leave (annual, medical, and other leave).
• Support staff training bookings and maintain attendance records.
• Assist staff with medical and dental claims.
• Support onboarding of new staff, including preparation of staff passes and uniforms.
• Open and lock the office and DAC.
• Answer and transfer phone calls professionally.
• Manage incoming and outgoing mail.
• Monitor, order, and purchase office and household supplies.
• Maintain accurate records such as staff attendance, client databases, fee records, and centre assets.
• Support lunch arrangements when cooks are on leave.
• Assist with centre programmes, activities, special events, and approved visits.
• Ensure compliance with NEA Environmental Sanitation Regime (ESR) using monthly checklists.
• Liaise with cleaning services to maintain a clean and safe environment.
• Provide administrative support to HQ and DAC when required.
• Carry out other administrative or ad-hoc duties as assigned.
• Why Join Us?
• Be part of a meaningful organisation dedicated to supporting our community.
• Work in a caring and collaborative environment.
• Opportunity to contribute to both administrative excellence and social impact.

Additional Information

We are looking for a friendly and organised Admin Officer to support the daily operations of our Toa Payoh centre. This role plays an important part in ensuring smooth administrative processes, accurate financial records, and a supportive environment for staff, clients, and families.

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