Senior Administration Officer - International Programs

Responsibilities

• Designs and delivers a range of administrative processes and activities in consultation with the International Partner Programs Coordinator, to meet the identified business requirements.
• Plans and implements high-quality administrative systems, standard operating procedures and office protocols to support a range of activities that support the International Programs.
• Highly adept and guides others in the application of a range of desktop-based programs and management information systems.
• Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role.
• Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the International Programs.
• Undertakes financial administration responsibilities, including exercising the appropriate financial delegation and processing payments in accordance with University policy and procedures.
• Coordinates travel arrangements, including field trip planning; travel administration and post-travel reconciliation; and risk assessment and travel compliance, in line with UQ health, safety and wellness protocols.
• Contributes to the effective delivery of events and engagement activities that align with course schedules and support the successful coordination of the overall programs.
• About You
• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
• Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills.
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook). Skills in the use of the Adobe Suite (including InDesign) would be highly regarded.
• Office management skills and capabilities.
• Demonstrated ability to understand and apply a range of rules, policies and processes relevant to student academics and administration.
• Excellent written and verbal communication skills.
• Skills in project coordination.
• Highly developed organisation and planning skills, including excellent attention to detail, accuracy, the ability to use initiative, prioritise own workload, solve problems and meet strict deadlines.
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
• About UQ
• Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.
• Interested?
• For more information about this opportunity, please contact Jemma Schneider via j.schneider1@uq.edu.au . For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au , stating the job reference number (below) in the subject line.
• When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the 'About You' section. Please note that applications received via email will not be accepted.
• Other Information
• Pre-employment checks may include: verification of the right to work in Australia, criminal history checks and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
• You must maintain unrestricted work rights in Australia for the du

Benefits

Additional Information

School of the Environment - Faculty of Science Full-time (100%), fixed-term position until 1 July 2028 Base salary will be in the range $95,361.62 - $102,302.92 + 17% super (HEW Level 6) Based at our St Lucia Campus About This Opportunity We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of the International Programs unit within the School of the Environment. The primary purpose of the position is to provide a wide range of senior administrative services to support the effective and efficient operation of the International Programs unit. Key tasks include document management; providing interpretation, advice and decisions on rules and policy; coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function. This role involves domestic travel and may require occasional work outside standard business hours, including evenings and weekends.

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