Senior Executive, HR Operations & Administration

Responsibilities

• A. HR Operations
• Manage end-to-end onboarding and offboarding: prepare contracts and onboarding packs, coordinate system access and IT equipment, process final pay inputs, revoke access, and issue certificates of employment
• Administer leave and attendance management: maintain leave records, process applications, and reconcile monthly attendance reports
• Support monthly payroll preparation by collating inputs (new hires, resignations, leave deductions, allowances) and liaising with the payroll vendor or Finance team
• Manage employee insurance enrolment and termination, create and maintain system accounts across all platforms (Office 365, Zoho, Teachworks, Feilian, door access, etc.), and maintain accurate HRIS and personnel records
• B. Office & Facilities Administration
• Manage facilities across all Singapore locations: maintenance, repairs, PTW applications, aircon servicing, store room organisation, and act as WSH Champion
• Process recurring vendor payments (utilities, cleaning, printing, pest control, BD vendors), procure office supplies and promotional materials, and maintain inventory records
• Lead the Somerset office and offline center relocation - logistics, vendor coordination, utilities applications, and stakeholder communications
• Handle company correspondence, couriers, visitor arrangements, basic IT support, photocopier management, and support All Hands meetings, team-building activities, and admin budgeting

Requirements

• Education & Experience
• Diploma or above in Human Resources, Business Administration, or a related field
• Min. 1-2 years of HR operations or generalist HR experience; fresh graduates with relevant internship experience will be considered
• Exposure to payroll processing, HRIS, or HR systems administration is a plus
• Multi-site or education sector experience is an advantage
• Skills & Competencies
• Organised, detail-oriented, and able to manage multiple priorities simultaneously
• Proactive and resourceful - able to work independently with minimal supervision
• Good communication skills in English; Mandarin proficiency is highly advantageous
• Comfortable handling confidential employee data with discretion
• Basic IT literacy: MS Office 365, HRIS/payroll systems, system access administration
• High sense of ownership; comfortable working across multiple locations and functions
• Remuneration
• Basic Salary
• Annual Performance Bonus
• Flexible Benefits
• Medical and hospitalization insurance

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