Sr. Project Manager

Responsibilities

• Project Management / Workstream Ownership:
• Maintain a master program tracker as the single source of truth across all assigned accounts - action items, resource links, work-back schedules, COE allocations, deliverables status, and project status, etc.
• Ensure consistency in project scope, establish key phases, define milestones, and set timelines.
• Proactively flag scope drift and compressed timelines before they create downstream risk.
• Build and maintain internal and external work-back schedules in advance.
• Scan continuously for gaps, compressed timelines, budget pressure, and cleanup opportunities.
• Proactively ensure that all cross-functional teams are informed and aligned.
• Support the VP of Client Services to monitor budget and hours and their burn, pacing, and utilization across active scopes.
• Pull exports, run calculations by staff and department, review month-over-month trends, identify drivers, and surface risk with clear recommendations to leadership
• Document and consolidate learnings and optimizations that can be applied downstream.
• Set-up and maintain project infrastructure - Internal kick-off documents, folder structure, slack channels, Monday.com boards, campaign management trackers, timelines, and shared documentation.
• Resource Management:
• Provide high-level burn and pacing summaries with insights and trends to client services leadership (VPs, Directors & ADs). Communicate risk early and pair it with a recommended path forward.
• Operational Cadence & Communication:
• Schedule and lead internal meetings - standups, workflow meetings, internal reviews, and status syncs - including navigating calendar conflicts across teams.
• Ensure note-taking for all internal meetings (manual and via Gemini Notes/Transcript). Distribute post-sync recaps, add notes to channel canvas, and track follow-up actions to completion.
• Provide timely updates and documentation to internal teams - status, next steps, timeline shifts, and budget implications.
• Attend client status meetings and briefings as needed, based on CSL guidance.
• Hold weekly syncs with AS and ADs and schedule one-off sessions with creative, strategy and BI leads to discuss wins, pain points, and optimizations.
• Creative & Production Support:
• Collaborate with Producers to coordinate creative development logistics - schedule brainstorms, build production timelines, and integrate all creative and production milestones into the master WBS across pre-production, shoot, and post-production phases.
• Support content calendar production by conducting feasibility reviews against full program scope, resource availability, paid flight dates, and production runway - track calendar adherence and flag slippage early.
• This applies to all scoped deliverables, including influencers and studio-produced content.
• Collaborate with Producers to drive clarity and cohesion within the post-production review cycle. Track internal review timelines against master WBS and client timeliness, ensure clarity and efficiency in routing assets to correct client stakeholders (via

Benefits

Additional Information

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world's fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We're driven to push boundaries and think beyond today to deliver strategies, and we're just getting started. While we continuously exceed our goals, we need your help - our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar! The Sr. Project Manager is the operational anchor of integrated programs at Viral Nation. Embedded within the Client Services world this role owns the "how" and "when" of program delivery - translating strategy into execution across every center of excellence. This is not an administrative support role. The PM is a decision-making partner who drives process, financial stewardship, and cross-functional alignment to keep programs on track, on budget, and moving forward.

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