Corporate Secretarial Admin

Responsibilities

• Assist in the preparation and filing of statutory documents with the Accounting and Corporate Regulatory Authority (ACRA).
• Maintain and update company statutory records, registers, and corporate databases.
• Prepare directors' and shareholders' resolutions, meeting minutes, and other corporate documents.
• Monitor filing deadlines and ensure timely submission of annual returns and other statutory filings.
• Coordinate with clients, directors, shareholders, auditors, tax agents, and regulatory authorities.
• Assist in company incorporations, changes in company particulars, share transfers, and company strike-off applications.
• Prepare engagement letters, invoices, and administrative documentation.
• Ensure proper filing and maintenance of physical and electronic corporate records.
• Support the team in compliance reviews and due diligence exercises.
• Handle general administrative duties and ad-hoc assignments as required.

Requirements

• Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, or equivalent qualification in Business Administration, Accountancy, Corporate Administration, Law, or related disciplines.
• Minimum 1-2 years of experience in corporate secretarial, administrative, accounting, or professional services environments preferred.
• Familiarity with Singapore Companies Act and corporate secretarial practices will be an advantage.
• Experience using corporate secretarial software and the ACRA BizFile+ system is preferred.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good written and verbal communication skills.
• Able to work independently and as part of a team.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Preferred Skills
• Knowledge of company incorporation, annual return filings, share transactions, and company strike-off procedures.
• Understanding of XBRL filing requirements would be advantageous.
• Experience in a corporate secretarial firm, accounting firm, or professional services environment.
• Customer service-oriented with strong client relationship management skills.

Additional Information

We are seeking a detail-oriented and proactive Corporate Secretarial Administrator to support our corporate secretarial team in ensuring compliance with statutory and regulatory requirements for a portfolio of clients. Also, help with engagement letters, payments and payrolls.

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